Administrative Assistant

Benefits

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About 4flow 4flow is a global leader in supply chain delivering end-to-end solutions for some of the world's most recognized brands. Headquartered in Berlin, Germany, we partner with organizations to optimize supply chain performance, drive operational excellence, and enable digital transformation. With a strong foundation in Europe and a proven track record of success, 4flow is continuing to expand its presence in North America. As part of this growth, we are looking for a highly organized and proactive Administrative Assistant to support our team and help ensure a seamless, well-run office environment. The 4flow vision 4flow is the trusted global leader in end-to-end supply chain optimization. Our dedication drives us to make a positive, sustainable impact for our customers, the environment and society. What your new challenge will look like Primarily in-office, with flexibility for one remote day per week; standard hours are Monday-Friday, 8:00 AM -5:00 PM Own day-to-day office operations, ensuring a seamless, productive environment (mail/package handling, supplies, vendor management, and ordering optimization) Oversee office upkeep, including clean and organized office and kitchen spaces; manage the external cleaning service to maintain high standards Serve as the main liaison with building management and external vendors Proactively identify maintenance needs and office improvements; source quotes and recommend solutions Support safety and security initiatives, maintain supplies, and reinforce policies and best practices Act as the primary point of contact for employees and internal teams in the Atlanta office Foster a welcoming, service-oriented office culture Plan and execute office events (e.g., weekly lunches, team meetings, social gatherings, annual retreats); occasional travel or after-hours support may be required Coordinate customer and guest visits, including on-site hosting support Assist with internal communications and distribution as needed Support Global Administration and broader Corporate Services initiatives Coordinate charitable initiatives, including NGO partnerships and volunteer activities Assist with travel coordination (vendor selection, bookings, policy guidance, expense reporting) Provide administrative support to leadership as needed Manage financial documentation (invoices, payment requests), partner with Finance, and track budget spend Support contract coordination and management Track and follow up on requests to ensure timely completion and clear communication Reporting line: Reports to the Director of Corporate Services, with a dotted line to the Atlanta Office Lead Why you belong at 4flow 5+ years' experience working as an administrative assistant in a corporate environment. Associate's degree or equivalent experience. Previous experience at a global organization. Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills. Ability to maintain a high level of discretion, confidentiality, and good judgment to handle all sensitive matters. Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention. Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings). Exemplary planning, organization, and time management skills. Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

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