Senior Corporate Administrator - Board Governance

About the role

The purpose of this position is to assist with carry out board governance services for a key strategic client of Aztec in the Private Equity team under the direction of a Client Relationship Manager.

Responsibilities

• Co-ordinate all aspects of board governance matters including the preparation of notices / agendas and obtaining directors' availability
• Creation and timely distribution of board packs
• Attendance at meetings and drafting minutes, resolutions and matters arising for routine and transactional matters
• Ensuring actions arising from board meetings are followed up, addressed and communicated to the Boards/client.
• Ensuring that the service level agreement turnaround times for production and finalisation of minutes, resolutions and matters are adhered to
• Assist with periodic reporting of statistics in relation to the status of outstanding minutes
• Maintain company registers and assist with statutory and regulatory filings
• Oversee the production of minutes by junior staff
• Act as a mentor to junior staff under the supervision of senior staff
• Undertake and/or review routine and office clerical tasks where necessary, including review and arranging signature of various agreements on a daily basis and liaison with clients
• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Skills, knowledge, expertise :
• The candidate will be expected to be qualified or studying towards a relevant professional qualification (preferably CGI Certificate level)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Proficient in minute writing
• Meticulous attention to detail
• Strong administrative skills and an aptitude for using IT software
• Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• Excellent organisation and time management
• Evidence of managing a small client relationship or part of a major client relationship
• The ability to take the initiative
• Flexible and practical approach to work
• We understand that everyone has different needs, and that's why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer:
• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking (location dependent)

Benefits

Additional Information

At Aztec, we're committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn't exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

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