Accounts Executive

Responsibilities

• Accounts Payable & Accounts Receivable
• 1.1 Accounts Payable
• Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
• Process payments according to company schedule.
• Reconcile supplier statements and resolve billing discrepancies.
• 1.2 Accounts Receivable
• Issue invoices for project and maintenance jobs promptly and accurately.
• Monitor outstanding receivables and follow up with customers for overdue payments.
• Maintain AR aging schedule and coordinate with internal teams on billing progress.
• Stock & Shipment Management
• 2.1 Stock Management
• Maintain accurate stock records and track all stock movements.
• Conduct quarterly stock take and reconcile variances.
• 2.2 Shipment Management
• Monitor shipments and ensure GST declaration and related documentation are completed.
• Arrange payment for GST declaration.
• Coordinate with suppliers and relevant parties to follow up on supplier invoice payments.
• Quarterly GST Submission & Monthly / Quarterly Closing
• Maintain and update GST records in compliance with statutory requirements.
• Prepare and submit quarterly GST filings timely and accurately.
• Perform monthly bank reconciliations.
• Carry out monthly and quarterly closing activities including journal posting and account reconciliations.
• Cost Sheet Management
• Update project cost sheets regularly for accurate reflection of costs.
• Ensure cost sheets support accurate billing and revenue recognition.
• General Ledger (GL) Accounting & Monthly Closing
• Perform monthly GL closing ensuring all transactions are captured accurately.
• Prepare and post journal entries, accruals, and adjustments.
• Reconcile balance sheet schedules and resolve any discrepancies.
• Support preparation of internal management reports when required.
• Other Finance Tasks
• Support the preparation of monthly, quarterly and annual financial reports.
• Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.
• Maintain proper filing and documentation of financial records for audit and compliance purposes.
• Liaise with internal departments (Project, FM, HR, Admin) on finance-related matters.
• Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.
• Perform any other finance and administrative duties as assigned by the Accounts Manager.
• Admin Tasks
• Co-ordinate and administer flight reservations, hotel accommodation bookings, and visa applications for business travel.

Requirements

• Diploma in Accounting, or its equivalent.
• LCCI, CAT, or equivalent accounting certification will be advantage.
• Minimum 3 years of relevant accounting experiences, preferably in engineering, trading, import/export, or project-based industries.
• Experience in inventory accounting, stock management and shipment-related transactions would be advantageous.
• Familiarity with project costing, cost tracking, and billing processes is preferred.
• Proficient in Microsoft Excel.
• Familiar with Quickbook accounting software.
• Understanding of import/export documentation, customs declarations, and logistics processes will be advantage.
• Other Information:
• Work Location: East Region
• 5 days work week (Mon to Fri - 9am to 6pm)
• Performance Bonus
• Medical and Dental Benefit

Additional Information

Established in 2007, Canatec is a leading provider of precision cooling solutions in the Southeast Asian region.

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