Personal Assistant (PA) to Executive Director of Authorisations

Responsibilities

• Strategically schedule and prioritise the Executive Director (ED), engagements to optimise their time
• Coordinate ED's participation in senior meetings, committees, conferences, and speaking engagements, including travel, accommodation, and expenses
• Ensure the ED is well-prepared for meetings by managing briefing materials and papers, organising and preparing day packs, and maintaining OneNote for easy access to relevant documents
• Manage the ED's inbox and correspondence, triaging messages, drafting responses, and handling key communications
• Schedule regular meetings and maintaining strong relationships with key partners, including Board level (C-suite) members and the wider regulatory family
• Manage internal communications, cascading divisional updates and ensuring alignment with wider organisational communication
• Providing support on records management and maintaining the office SharePoint
• Skills Required
• Minimum
• Significant PA, private office or secretarial experience working in a fast-paced environment
• Demonstrable experience of managing the diary and inbox of a director or similar
• SC Clearance is required for this role ( SC Guidance ) - you will hold or will be required to obtain Security Check (SC) level vetting
• Essential
• Strategic mindset with the ability to make connections between incoming emails and pre-empt ED needs and making decisions
• Professional liaison skills to build relationships with senior internal and external stakeholders (C-suite)
• Strong organisational, prioritisation and time management skills, to work efficiently under tight deadlines and adapt to changing circumstances
• Exceptional verbal and written communication skills
• Ability to build strong professional relationships and leverage them to influence outcomes
• Proficiency in Word, Excel, OneNote, PowerPoint & Outlook

Benefits

Additional Information

Personal Assistant (PA) to Executive Director of Authorisations Salary: London: £41,600 - £60,000 (salary offered will be based on skills and experience) Division: Authorisations Department: Authorisations Directors Office This role is graded as: Associate - Level 8 - Corporate Your recruitment contact is Benjamin Paulon via Benjamin.Paulon@fca.org.uk . Applications must be submitted through our online portal. Applications sent via social media or email will not be accepted. About the FCA and Team We regulate financial services firms in the UK, to keep financial markets fair, thriving and effective. By joining us, you'll play a key part in protecting consumers, driving economic growth, and shaping the future of UK finance services. The Authorisations Division is responsible for assessing and reviewing applications from firms and individuals who wish to conduct or are conducting regulated activities, to ensure they meet and are set up to continue to meet our standards. Authorisations touch on every sector and portfolio and is also home to the Supervision Hub, the FS Register and Early Oversight. Authorisations is currently implementing its transformation strategy, which focuses on how we digitise the gateway, through improved use of data. This is about making Authorisations ready for the future, both to meet the needs and expectations of applicants who use our services, but also to improve our effectiveness. As a member of the Authorisations division you will be expected to contribute proactively to the delivery of this strategy. Authorisations works closely with Supervision, Policy and Competitions teams as well as Enforcement and Market Oversight, to enable a holistic and coordinated approach to regulation.

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