Site Administrative Officer

About the role

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there's something for everyone to get stuck into. And that's where you come in. Cairo, Egypt (On-Site) Location : Alexandria, AQ Metro Project - Site Office Employment Type : Full‑time, Site‑based Role Summary We are seeking a proactive Administrative Officer to support the AQ Metro Project site office in Alexandria. The role ensures smooth office operations, documentation control, and coordination between project teams, subcontractors, and external stakeholders.

Responsibilities

• Office administration : Manage daily office tasks, correspondence, filing, and scheduling.
• Documentation : Maintain project records, prepare reports, and distribute official communications.
• Coordination : Liaise with subcontractors and site teams to track submissions and schedules.
• Support : Assist project management with scheduling, reporting, and SharePoint updates.
• External team logistics : Handle booking arrangements, site access, and coordination for external teams.
• Compliance : Ensure administrative readiness for safety inductions and training records.

Requirements

• Bachelor's degree in Business Administration or related field.
• 3-5 years of experience in site‑based administration (construction/infrastructure preferred).
• Strong organizational and communication skills.
• Computer skills : Proficiency in MS Office Suite, SharePoint, and digital filing systems.
• English proficiency : Excellent written and spoken English for official correspondence.
• Ability to manage bookings, schedules, and logistics for external teams.
• Ability to work under pressure and manage multiple priorities.
• Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers .
• We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail .

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