Proposal Manager - Contract

Responsibilities

• Prime Proposal Support
• Manage and coordinate proposal development activities for public-sector A/E pursuits
• Develop proposal schedules, compliance matrices, outlines, and production plans
• Lead proposal kickoff meetings and coordinate SMEs, writers, graphics, and reviewers
• Ensure compliance with RFP requirements, page limits, formatting standards, and submission instructions
• Support development of executive summaries, technical approaches, staffing narratives, and past performance sections
• Coordinate Pink/Red/Gold reviews and final production activities
• Manage final assembly and submission readiness
• Subconsultant / Data Call Support
• Respond to data calls from prime consultants
• Coordinate resumes, project sheets, certifications, forms, and teaming documentation
• Maintain consistency and quality across proposal artifacts
• Support teaming coordination and subcontractor communications
• Systems & Process Support
• Work within PSI's proposal systems and workflows, including:
• SharePoint
• pWin.ai
• Monday.com CRM
• Microsoft Office Suite
• Help maintain proposal repositories, project sheets, and reusable content assets

Requirements

• This role is highly execution-focused and requires strong proposal management discipline, attention to detail, responsiveness under deadline pressure, and comfort working across multiple simultaneous pursuits.
• The consultant will work closely with:
• PSI's Proposal Director
• Technical Writer / Proposal Support Staff
• Engineering SMEs
• External teaming partners and primes
• Required
• 5+ years of A/E/C proposal management experience
• Strong understanding of public-sector proposal processes and compliance requirements
• Experience supporting DOT, transit, municipal, planning, or infrastructure pursuits
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Strong editing, formatting, and quality-control capabilities
• Ability to work independently with minimal oversight in a deadline-driven environment
• High attention to detail and professional judgment
• Preferred
• APMP certification or Shipley training
• Experience with transportation engineering or infrastructure consulting proposals
• Familiarity with SharePoint-based proposal workflows
• Experience using proposal automation or AI-enabled proposal tools
• Ideal Candidate
• The ideal candidate is:
• Calm and highly organized under pressure
• Detail-oriented and compliance-focused
• Collaborative and responsive with technical teams
• Comfortable driving proposal schedules and accountability
• Able to quickly understand complex infrastructure pursuits and client requirements

Benefits

Additional Information

About PSI PSI is a fast-growing transportation engineering firm with 30+ years delivering award-winning infrastructure work across the DC region and beyond. We've grown from a boutique traffic engineering shop to a 50+ person firm spanning roadway design, transportation planning, software engineering, and construction management - and we're not done. Our team combines cutting-edge technology with a deep commitment to safety and innovation to solve the real operational and design challenges facing our communities' transportation systems. Position Overview: Location: Mainly Remote with occasional in-office hours (Navy Yard, Washington DC) Type: Part-Time Consultant (1099) Hours: Approx. 15-25 hours/week, variable based on pursuit volume Duration: Approximately 2-3 months, with potential for extension.

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at psi-engineering? Share your experience