Workplace Experience Coordinator (Part-Time)

About the role

The Part-Time Office Coordinator is essential for creating an inclusive, hospitable, and collaborative workplace environment for all OpenTable employees, visitors, and vendors. This role is a cultural champion, managing daily office operations, including reception and visitor access, and providing comprehensive support to the Office Manager for various initiatives and events. The Coordinator also plays a key role in maintaining the physical office footprint, ensuring functional upkeep and adherence to safety and security protocols by partnering with the Real Estate and other internal teams. This is a critical on-site position requiring discretion, a proactive approach, and a passion for delivering a world-class employee experience.

Responsibilities

• Cultivate an exceptional workplace experience by championing company culture, managing all reception and visitor activities, and creating a hospitable, inclusive environment for employees, visitors, and vendors.
• Ensure seamless daily office operations by managing catering, maintaining adequate office supplies, processing and redistributing mail/packages and fulfilling requests via the internal ticketing system.
• Coordinate and execute office-initiated events and programs, including setup, breakdown, and facilitating localized engagement initiatives such as Diversity & Inclusion events and All Hands meetings.
• Facilitate the smooth onboarding and offboarding of employees by collaborating with People & Culture, IT, Talent Acquisition, and Property Security to ensure appropriate access and equipment.
• Provide reliable administrative and operational support to local office leadership, handle confidential matters with discretion, and offer regional backup coverage when required.
• Support virtual EMEA community and provide limited support to Kaunus office team

Requirements

• 2+ years of experience in office management, coordination, or a similar administrative role.
• Proven ability to manage multiple detailed tasks independently and prioritise work effectively in a fast-paced environment.
• Strong organizational skills and meticulous attention to detail.
• Strong communication skills with timely responsiveness
• Proficiency with standard workplace technology, including Google Workspace, Microsoft Office Suite, and Slack.
• Assisting with the physical setup of office events and the distribution of supplies, utilizing safe manual handling practices and available workplace supports.
• A proactive, flexible, and positive approach to anticipating and addressing the needs of employees and visitors.
• Experience or familiarity with Zendesk and Canva.
• Demonstrated commitment to fostering an inclusive environment and acting as a culture champion.
• Exceptional interpersonal skills and a friendly, professional demeanor.
• Experience collaborating with cross-functional partners like People & Culture and Talent Acquisition.
• Certified First Aider and Fire Warden or a strong willingness to undergo training and certification upon hire
• Work Environment & Flexibility
• Inclusion
• If you need any reasonable adjustments during the application, interview process, or on the job, we're here to support you. Please

Benefits

Additional Information

Workplace Experience Coordinator/ Office Coordinator (Part-Time) Location: London: Onsite 3 days per week (Tuesday, Wednesday & Thursday) With millions of diners, 60,000+ restaurant partners and 25+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a passion for helping restaurants thrive. Our world-class technology empowers restaurants to focus on what matters most - their team, their guests, and their bottom line - while enabling diners to discover and book the perfect restaurant for every occasion. Every employee at OpenTable has a tangible impact on what we do and how we do it. You'll also be part of a global team and its portfolio of metasearch brands. Hospitality is all about taking care of others, and it defines our culture.

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