Buyer Iii

About the role

Under general supervision, the Buyer III executes a diverse range of functions within the public procurement lifecycle. This role is primarily responsible for the preparation, negotiation, and administration of municipal leases, service agreements, and formal contracts for the City of Amarillo Purchasing Department. This role also actively prepares, manages, and awards bid for various goods/services. The incumbent supports the Senior Buyer in performing foundational professional purchasing duties, ensuring all acquisitions aligning with departmental standards and statutory requirements. Key responsibilities include managing the competitive bidding process, evaluating vendor performance, providing technical training to end-users, and executing strategic assignments as directed by the Purchasing Agent.

Responsibilities

• Procurement Support: Facilitates the formal bid process and assists in the acquisition of goods and services utilizing various procurement methods, i.e. bids, purchase orders, and/or cooperative purchasing.
• Contract Management: Drafts, reviews, and administers legally binding leases and agreements to protect the City's interests.
• Vendor Relations: Conducts objective vendor evaluations and maintains professional partnerships to ensure service quality.
• Operational Training: Serves as a resource for internal departments by providing training on procurement software, policies, and best practices.
• Compliance: Ensures all purchasing activities adhere to local, state, and federal regulations.
• Change Orders: Oversees and administers requested change orders for purchases.
• Degree of Supervision
• Essential Responsibilities
• Proactive Renewals: Manages a portfolio of 100+ agreements, initiating the solicitation process 90 to 120 days prior to expiration to ensure a new contract is active at least 30 days before the current term ends.
• Solicitation Development: Facilitates pre-bid and pre-specification meetings; reviews comprehensive specifications, and special terms and conditions.
• Documentation & Compliance: Prepares all formal bid documents and ensures all procurement activities meet statutory and legal mandates.
• Bid Management: Executes the competitive bidding process, including vendor selection and providing data-driven insights to support award recommendations.
• Post-Award Administration: Coordinates the formal approval of awards and issues purchase orders, contracts, or letters of intent based on the authorized expenditure level.
• Change Management: Processes all requests for contract amendments, renewals, change orders, and price escalations for final approval by the Purchasing Agent.
• Financial Tracking: Establishes and monitors work orders to track contract expenditure, ensuring spending remains within budgetary and contractual limits.
• Collaborates with and executes specialized purchasing activities as delegated by the Purchasing Agent, Assistant Purchasing Agent, or Senior Buyer.
• Assists with routine requisitions and purchase orders for the purchase of non-bid goods/services.
• Minimum Requirements
• Municipal Procurement Excellence: Proven track record executing competitive bidding processes (RFPs, RFQs, and ITBs) and managing vendor performance to support municipal operations.
• Regulatory Knowledge: Strong foundational understanding of City Purchasing policies as well as local and state government codes.
• Project & Deadline Management: Expertly manages a diverse portfolio of projects within a high-volume environment. Committed to meeting strict operational deadlines, including the flexibility to support peak procurement cycles and high-priority bid closings.
• Operational Agility: Maintains high accuracy and productivity while navigating frequent task-switching and multi-channel inquiries (digital, telephonic, and in-person) from internal and external stakeholders.
• Administrative & Technical Proficiency: Skilled in drafting contracts, agreements, and technical reports; experienced in maintaining complex filing systems and fostering collaborative relationships with City staff and the public.
• Education/Experience: Minimum of two years of college-level purchasing training and/or three (3) years of professional purchasing experience preferred.
• Licensing: Must possess a current Texas driver's license with the ability to operate a motor vehicle.
• Knowledge, Skills, and Abilities
• Digital Literacy: High proficiency in the Microsoft 365 Suite, specifically leveraging Excel for data tracking, Word for contract drafting, and Outlook for professional communication and calendar management.
• Information Management: Skilled in document digitiza

Benefits

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at amarillo? Share your experience