Grants & Contracts Specialist

Responsibilities

• Post-Award & Compliance
• Award Setup: Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system.
• Monitoring: Track expenditures to ensure funds are spent according to the approved budget and timeline.
• Sub-award Management: Oversee any pass-through funding to partners, ensuring they are also in compliance.
• Reporting & Closeout
• Financial Reporting: Prepare and submit periodic financial reports to funders.
• Audit Readiness: Maintain impeccable records for annual audits or donor-specific site visits.
• Closeout: Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

Requirements

• Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ y ears of experience in grant or contract administration.
• Bachelor's degree AND Non-Profit or Higher Education experience.
• Required Knowledge, Skills, & Abilities:
• Proficiency in Excel and specialized systems like Grants.gov , eRA Commons , or ERP software (NetSuite, Workday, etc.).
• Extreme attention to detail .
• Ability to explain complex federal regulations to non-finance staff.
• Additional Position Information (if applicable)
• Required Application Documents
• Resume and Cover Letter.
• Special Instructions (if applicable)
• None
• Additional Information
• A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
• This organization participates in E-Verify.
• Remote Work
• For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.
• Reasonable Accommodations
• Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.
• Miami University Values Statement
• For more information on Miami University's mission and core values, please visit the Mission and Core Values webpage.
• Equal Opportunity/Affirmative Action Statement
• Clery Act

Benefits

Additional Information

Job Title Grants & Contracts Specialist Department Post Award Services Worker Type Regular Pay Type Salary Position Salary Minimum $50,000 Position Salary Maximum $53,000 Salary will be commensurate with the level of the position, education, and experience. Scheduled Weekly Hours 40 Benefit Eligible Yes Screening Date 2026-05-19 Job Description Summary The Grants & Contracts Specialist manages the full lifecycle of external funding-from initial proposal preparation to final closeout. You will serve as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements (e.g., Uniform Guidance), and federal/state laws. Job Description

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