Interim Executive Operations

About the role

Climate Lead empowers philanthropic leaders everywhere to take immediate and far-reaching climate action. Climate Lead equips new climate philanthropists with the information and insights they need to drive transformative solutions by serving as an impartial guide. We cut through the complexity by curating roadmaps in partnership with a diverse network of experts to help philanthropists make a bold impact on climate from day one. This interim position provides coverage for the parental leave of our Associate Director, Executive Operations and will provide critical administrative leadership to the President's office, ensuring continuity. The coverage period is from August 2026 - March 2027. This role reports directly to the President. Managerial Responsibilities This role manages one direct report: Executive Assistant to the President's Office and People Essential Duties and Responsibilities Administrative Support to the President (50%) Ensure that the President is fully briefed and prepared for meetings, events, and trips by proactively providing or obtaining background information for these commitments and preparing next steps. Prepare, research, and compile materials for meetings and presentations. Draft communications for the President and/or review communications and documents for accuracy, completeness, format, and grammar. Ensure that files, both electronic and paper, are organized and up to date using Climate Lead systems. Coordinate non-donor projects within established timeframes; assist the President in tracking deadlines and follow-ups. Generate and implement ideas for systems, program, and operational improvement to support the team and the President's work. Lead special projects or assignments from the President. Maintain collaborative relationships with peers and colleagues, contributing to a positive working environment aligned with the Climate Lead's mission and values, and serving as a representative of the President. With assistance from the President, create your individual learning and development plan and identify and pursue professional development opportunities, including networking, informational interviews, training, and projects. Leadership Team Meetings and Retreats (15%) Proactively plan Leadership Team meetings, ensuring prep, timing, optimized agendas, and preparation for smooth flow and excellent follow-up in partnership with the President. Staff the Leadership Team in ongoing conversations between strategic planning processes, as needed. Plan regular leadership team retreats, including developing objectives, agendas, and pre-read materials, to review progress against Climate Lead's current strategic plan or other key objectives for the LT (e.g., team formation or board formation) and iterate as needed. Craft memos and agendas that crisply tee up key discussions and decisions. Synthesize key takeaways from Leadership Team meetings/retreats to move decisions forward and promote ongoing accountability. Draft presentation decks for cascading decisions/updates to the broader team, structuring and helping to deliver organization-wide communication. Proactively support the Leadership Team to cascade appropriately. Hardwire this communication for each meeting and Leadership Team event. Propose budget needs for Leadership Team meetings and retreats to the President as part of the budget cycle and track. Support the creation of focused priorities for the Leadership Team each year and their tracking. Plan and Manage Climate Lead Bi-Monthly All Staff Meetings (10%) Proactively plan the All Staff meetings. Oversee and project manage the work required to schedule, prepare, and execute all staff meetings. Proactively gather and prepare topics that are a beneficial use of all staff time, highlight teams and their work, and connect us to our Org-Wide Objectives and core values. Preparing agendas, prepping facilitators and presenters, and managing the meeting flow to ensure smooth execution. Ongoing communication and collaboration with each team to stay updated on organizational activities, workstreams, and events to prompt topics. Collecting materials to share with all staff after each meeting, managing our staff check-in folder for all staff access to materials. Managing communication on our team check-in Slack channel with updated information and materials. Climate Lead's Board & Committees Annual Schedule (5%) Until COO joins, manage Climate Lead board and committee meetings' yearly schedule. This includes 5 board meetings, and Executive, (2) Audit, (4) Governance & Nominations, (4) Personnel, and (1) Finance committee meetings. Involves an ongoing partnership with board members and their teams for tracking availability, resolving conflicts, rescheduling, and scheduling additional meetings as needed. This includes coordinating with presenters, ensuring materials are prepared and sent according to timelines, coordinating complex calendars

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