Contracts Administrator

About the role

We're looking for a Contracts Administrator who has been around the block, someone who has touched every part of the contract lifecycle, knows the difference between a redline that matters and one that doesn't, and isn't easily rattled by an 80-100 bid year. This role sits at the intersection of Sales, Finance, and Legal/Compliance. You'll own the structure, execution, and governance of our customer and vendor agreements while simultaneously keeping bid submissions on track and the deal desk moving. It's detail-heavy, deadline-driven, and occasionally involves tracking down a notary stamp at the worst possible moment. But it's also genuinely important: every contract we execute cleanly is revenue we protect, and every bid we submit on time is an opportunity we don't leave on the table.

Responsibilities

• Contracting & Negotiation
• Draft, review, and redline a range of agreements including MSAs, Order Forms, SOWs, SaaS, professional services, partner, and vendor agreements
• Identify non-standard terms and recommend appropriate modifications (you don't need a JD, but you need sharp instincts and know when to escalate)
• Collaborate cross-functionally with Sales, Finance, and external counsel to drive agreements to execution
• Standardization & Governance
• Develop and implement standardized contract templates and negotiation guardrails across key terms: liability caps, indemnification, payment terms
• Maintain a centralized contract repository with proper version control, governance, and a clause library that actually gets used
• Build scalable processes, playbooks, and tooling for the contracting function as we grow
• Bids, RFPs & Deal Desk
• Prepare, assemble, and submit RFP, RFQ, and bid documents for municipal and government opportunities - roughly 80-100 annually
• Serve as a key participant in deal desk, supporting deal structuring and negotiation strategy with Sales
• Pull and organize company credentials, references, and supporting materials for bid submissions
• Collect, track, and manage insurance certificates and compliance documentation
• Coordinate signatures and notarization requirements across internal and external stakeholders
• Finance Alignment
• Partner with Finance to ensure contracts align with billing structures, invoicing requirements, and revenue recognition considerations (ASC 606 familiarity preferred)
• Support PO processes and contract documentation to keep Finance and Sales on the same page
• Sales Enablement
• Provide training and guidance to Sales teams on contract terms and negotiation best practices
• Help improve contract turnaround times and reduce friction in the deal process
• Support contracting across diverse customer segments including utilities, contractors, engineering firms, and distributors

Requirements

• 5-7+ years of experience in contract administration, deal desk, legal operations, or a related field
• Experience in a SaaS or technology company environment familiarity with subscription and/or usage-based business models preferred
• Hands-on experience preparing and submitting bid packages and RFP responses; municipal procurement experience is a strong plus
• Comfortable redlining agreements and managing contract lifecycle end to end
• Familiarity with government software platforms like OpenGov, Okta, or similar is a bonus
• Experience with contract lifecycle management (CLM) tools
• Notary certification or willingness to obtain one
• Highly organized, strong attention to detail, calm under pressure, and comfortable working independently in a remote environment
• What This Is Not
• This is not a legal counsel role. We're not looking for someone who wants to build a legal department or rewrite our entire contract strategy from scratch. We need someone who can execute at a high level, keep things moving, and flag what needs flagging without creating bottlenecks.
• Compensation & Benefits
• Base Salary: $85,000
• Medical, Dental, Vision, Basic Life, 401(k), and more
• Unlimited PTO
• Tools and resources to support your success
• A Note on Culture
• Why Join SewerAI?
• Join the fastest-growing team in wastewater tech and help modernize critical infrastructure with AI. You'll own high-visib

Benefits

Additional Information

About SewerAI Corporation SewerAI is transforming underground infrastructure management through AI-powered inspection and risk analysis. Our platform helps contractors, engineering firms, and utilities unlock valuable insights from sewer inspection data-turning hours of manual video review into actionable intelligence in minutes. After doubling our customer base over the past year, we're now entering an exciting phase of accelerated growth.

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