Office Coordinator

About the role

PHINIA: Advancing sustainability today, powering a cleaner tomorrow. PHINIA is an independent, market-leading, premium solutions and components provider with over 100 years of manufacturing expertise and industry relationships, with a strong brand portfolio that includes DELPHI®, DELCO REMY® and HARTRIDGE™. With over 12,500 employees across 43 locations in 20 countries, PHINIA is headquartered in Auburn Hills, Michigan, USA. At PHINIA, we Provide fuel systems, electrical systems, and aftermarket products and solutions of the highest quality - developed and manufactured responsibly - that are designed to enhance efficiency and reduce the environmental impact of vehicles, industrial machinery, and other applications. In doing so, we contribute to a cleaner tomorrow, treat our people and surrounding communities with respect, and hold ourselves accountable to robust ethical standards. Our Culture PHINIA promotes and cultivates an inclusive culture and diverse perspectives, strives to maintain its reputation for excellence, thrives on the power of collaboration, and fosters the development of our talented employees. We believe in making a positive impact through our business and actions, and we take our collective responsibility seriously. Career Opportunities We believe in building a brighter tomorrow for our employees as well as our customers and encourage you to learn about our long history, strong culture, new technologies, and future vision. We offer a strong local presence and interesting global opportunities. Join us on this shared journey toward a brighter tomorrow. JOB PURPOSE PAY RANGE 75,200.00 - 94,000.00 - 112,800.00 PLN Annual PHINIA: Advancing sustainability today, powering a cleaner tomorrow. PHINIA is an independent, market-leading, premium solutions and components provider with over 100 years of manufacturing expertise and industry relationships, with a strong brand portfolio that includes DELPHI®, DELCO REMY® and HARTRIDGE™. With over 12,500 employees across 43 locations in 20 countries, PHINIA is headquartered in Auburn Hills, Michigan, USA. At PHINIA, we Provide fuel systems, electrical systems, and aftermarket products and solutions of the highest quality - developed and manufactured responsibly - that are designed to enhance efficiency and reduce the environmental impact of vehicles, industrial machinery, and other applications. In doing so, we contribute to a cleaner tomorrow, treat our people and surrounding communities with respect, and hold ourselves accountable to robust ethical standards. Our Culture PHINIA promotes and cultivates an inclusive culture and diverse perspectives, strives to maintain its reputation for excellence, thrives on the power of collaboration, and fosters the development of our talented employees. We believe in making a positive impact through our business and actions, and we take our collective responsibility seriously. Career Opportunities We believe in building a brighter tomorrow for our employees as well as our customers and encourage you to learn about our long history, strong culture, new technologies, and future vision. We offer a strong local presence and interesting global opportunities. Join us on this shared journey toward a brighter tomorrow.

Responsibilities

• Position
• Office Coordinator
• Location
• Kraków, Wielicka 28b/c
• Ensuring the efficient operation of the reception and office
• Registering and handling incoming and outgoing correspondence
• Supervising document circulation, maintaining company records, and archiving them
• Organizing meetings, conferences, and events, gathering offers, and liaising with suppliers
• Purchasing office supplies and collaborating with the procurement department
• Supporting company purchases (small electronic devices, business phones, etc.)
• Cooperating with other Phinia branches and service providers working for Phinia in Kraków
• Preparing presentations (organizational charts, office maps, information boards)
• Coordinating access (mailing groups, badges/entry permissions)
• Managing parking spaces (liaising with the administrator, assigning spaces)
• Ensuring the confidentiality of information
• Maintaining office equipment in good condition and order
• Providing ongoing administrative support

Requirements

• Communicative proficiency in English (both written and spoken)
• Practical experience with MS Office
• Highly developed interpersonal and communication skills
• Self-discipline, strong sense of responsibility, and initiative
• Excellent organizational skills and ability to work under time pressure
• Experience in a coordination/multitasking role is required
• Higher education is preferred
• Familiarity with graphic design tools such as Canva

Benefits

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at phinia? Share your experience