Executive Assistant - Head of Legal (Primary Support)

About the role

We are a rapidly expanding global dessert brand with: ● 360+ locations across the United States ● 10 locations in the UK ● 10 locations in Canada ● Ongoing international expansion Our executive team is scaling, and we are seeking a highly organized and experienced Executive Assistant to provide dedicated support to our Head of Legal, with additional expense-reporting support for up to three executives. This role requires professionalism, discretion, and the ability to operate in a fast-paced, corporate environment. Role Overview The Executive Assistant will provide full-time administrative support to the Head of Legal, with additional shared expense management responsibilities across the executive team. This role is primarily focused on: ● Calendar management ● Expense reporting ● Travel coordination ● Executive-level administrative support The ideal candidate is structured, proactive, and comfortable working within established corporate systems and processes.

Responsibilities

• Executive Calendar Management
• Manage and maintain a complex executive calendar
• Schedule, reschedule, and coordinate internal and external meetings
• Prioritize requests and protect executive time
• Coordinate with stakeholders to ensure efficient scheduling
• Monitor and manage inboxes related to scheduling needs
• Expense Reporting & Administration
• Manage monthly expense reporting using SAP Concur
• Collect, organize, and upload receipts
• Submit expense reports accurately and on time
• Provide expense support for up to three executives
• Travel Coordination
• Book and coordinate executive travel (primarily train travel)
• Manage itineraries and scheduling changes
• Ensure smooth travel logistics and documentation
• Executive & Administrative Support
• Provide administrative support for the Head of Legal
• Assist with meeting preparation and documentation
• Support deck creation and presentation formatting (PowerPoint)
• Assist with general Microsoft Office-based tasks
• Maintain organized documentation and digital files
• Must-Have Qualifications
• 3-5+ years experience as an Executive Assistant supporting senior leadership
• Strong experience in calendar management for executives
• Experience handling executive expense reporting
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal English communication skills
• Ability to work full-time in Eastern Time (US)
• High level of discretion and professionalism
• Strong organizational and prioritization skills
• Nice-to-Have Qualifications
• Experience using SAP Concur
• Experience supporting Legal or Corporate Executives
• Strong PowerPoint deck creation skills
• Canva proficiency
• Experience in fast-growing or multi-location companies
• Exposure to global operations
• Working Hours
• Full-Time (40 hours/week)
• Must work Eastern Time (US business hours)
• Fully Remote
• Why Join Assist World?
• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM

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Company Intel

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