PMO Innovation & Portfolio Specialist

About the role

Location: Hackensack, NJ Hybrid in office 2/3 days a week- Shuttle offered from NYC Salary :up to 125K plus bonus Reports to: PMO Manager N.America [dotted line - Global Head of P&P / N.America Head of Marketing] PMO Coordinator - Innovation & Portfolio (North America) Location: Hackensack, United States (Hybrid) Function: Product & Portfolio / Innovation Reports to: PMO Manager N.America [dotted line - Global Head of P&P / N.America Head of Marketing] Why this role matters This role exists to support the build and day-to-day execution of a fit-for-purpose PMO capability for the North America (NA) business , enabling disciplined coordination and tracking of innovation and portfolio priorities. As Flora Food Group continues to scale consumer-led innovation, the NA business requires strong operational support to ensure projects are tracked, updated and progressed effectively across functions. The PMO Coordinator acts as a critical enabler of execution discipline , supporting the PMO Manager and cross-functional teams to ensure initiatives land on time, in full, and with clear visibility . This role is critical to improving execution consistency, reducing follow-up gaps, and enabling teams to focus on decision-making rather than administration. Role impact Operating at the intersection of coordination and execution, you will help: Support delivery of the N. America PMO operating model , aligned to global P&P / PMO standards. Ensure accurate and up-to-date tracking of innovation and portfolio initiatives , acting as a reliable source for status, actions and next steps. Enable structured execution by maintaining project plans, tracking milestones and supporting governance cadence. Improve visibility, follow-through and coordination across the NA portfolio.

Responsibilities

• PMO support & governance
• Support implementation of the North America PMO framework , aligned to global standards.
• Maintain project plans, timelines, milestone trackers and governance templates.
• Support governance cadences (weekly updates, monthly reviews, escalation forums) by preparing inputs and ensuring follow-through.
• Ensure high-quality data maintenance in portfolio & project management systems.
• Project coordination & execution support
• Support the planning and coordination of priority innovation and portfolio initiatives from early-stage through to post-launch.
• Maintain integrated project timelines based on briefs, commercial trade windows and key milestones.
• Track dependencies, actions and progress across functions and projects.
• Proactively flag risks, delays and gaps to the PMO Manager and project teams.
• Coordinate weekly project updates, ensuring clear actions, owners and status tracking .
• Cross-functional coordination
• Support coordination across Marketing, R&D, Supply Chain, Quality, Finance, Procurement and Operations.
• Follow up on key inputs and deliverables (e.g. briefs, business cases, readiness milestones).
• Support preparation of governance forums and leadership updates with clear, structured inputs.
• Ensure transparency of status, risks and next steps across stakeholders.
• Capability building
• Support development of the N.A. PMO capability , including templates, trackers, and playbooks.
• Contribute to continuous improvement of execution practices, tools and ways of working.
• Act as a role model for organisation, discipline and attention to detail.
• What this role is (and is not)
• You support execution and coordination , working under the guidance of the PMO Manager.
• You are not responsible for project content ownership or strategic decision-making.
• You simplify and enable through structure and follow-through - not add bureaucracy.
• About you
• You bring strong organisational and coordination skills, with the ability to operate in a fast-paced, cross-functional environment. You are detail-oriented, proactive and comfortable working with multiple stakeholders to keep work on track.
• Key experience
• 5+ years experience in project coordination, PMO, or similar roles (FMCG / CPG or complex environments preferred).
• Experience supporting project tracking, reporting and coordination across multiple stakeholders.
• Exposure to innovation, transformation or portfolio initiatives is a plus.
• Familiarity with stage-gate processes or structured project delivery approaches is beneficial.
• Strong proficiency in Excel / PowerPoint and project tracking tools.
• Critical capabilities
• Strong attention to detail and data accuracy.
• Excellent organisational and time management skills.
• Clear and confident communicator across functions.
• Proactive and reliable, with strong follow-through.
• Collaborative and solutions-oriented approach.
• Ways of working
• Structured, organised and detail-focused.
• Proactive in tracking and follow-up.
• Comfortable working across multiple priorities.
• Focused on clarity, transparency and consistency.
• Flora Food Group is committed to culinary essentials for better food.

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