Executive Assistant & Workplace Coordinator
External
Gamechanger · Gamechanger Hq - New YorkPrepare for this interview
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Responsibilities
- Manage executive calendars and scheduling, ensuring alignment across competing priorities and resolving conflicts proactively.
- Coordinate meetings and events, including logistics, materials, room bookings, and onsite or virtual setup.
- Partner across teams to plan and execute executive events, office-wide programming, and other initiatives, ensuring smooth coordination and a high-quality experience.
- Prepare and organize presentations, agendas, and briefing materials, and track follow-ups on key action items.
- Serve as the front desk lead, greeting guests, candidates, and vendors while managing office flow and ensuring a polished reception experience.
- Support office operations, including meeting room coordination, supplies, onboarding logistics, and general workplace needs.
- Assist with travel planning, expense reporting, and administrative workflows for executives.
- Partner with internal teams to ensure smooth communication and coordination across departments.
- Support office safety and security protocols, including visitor access, badge compliance, and coordination with building management.
Requirements
- 7+ years of experience in executive support, office operations, or workplace coordination roles, with at least 3+ years supporting C-level executives.
- Experience managing complex calendars and scheduling for multiple stakeholders.
- Experience coordinating meetings, events, or office logistics in a fast-paced environment.
- Experience supporting administrative processes such as travel, expenses, or onboarding logistics.
- Experience interacting with external guests, candidates, or vendors in a professional setting.
- Comfortable handling confidential information with discretion.
- Experience working cross-functionally and managing multiple priorities simultaneously.
Benefits
Additional Information
About GameChanger: We believe in the life-changing impact youth sports have on and off the field because they encourage leadership, teamwork, responsibility, and confidence-important life lessons that have the power to propel our youth toward meaningful futures. We recognize that without coaches, parents, and volunteers, organized youth sports could not exist. By building the first and best place to experience the youth sports moments important to our community, we are helping families elevate the next generation through youth sports. So if you love sports and their community-building potential, or building cool products is your sport, GameChanger is the team for you. We are a remote-first, dynamic tech company based in New York City, and we are solving some of the biggest challenges in youth sports today. The Position GameChanger is looking for an Executive Assistant & Workplace Coordinator to support senior leaders while serving as the front-of-house presence for our NYC headquarters. You will play a central role in keeping executive operations running smoothly while ensuring the office environment is welcoming, organized, and well-managed. You will partner closely with multiple executives to manage priorities, coordinate schedules, and support day-to-day operations. At the same time, you will act as the primary point of contact for teammates, candidates, and guests, helping create a seamless and professional in-office experience. This is a highly visible, on-site role based in New York City and you will report to our Workplace and Operations Manager.
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