Finance Officer

Benefits

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With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories! Employee Contract Type: Local - Fixed Term Employee (Fixed Term) Job Description: Major Responsibilities Grant Financial Accounting Operation Manage petty cash payments and replenished as per WVE petty cash policy Proper review & effect payments for casual staff, loading and unloading and suppliers' provision of goods and services payment in a timely manner as per government, WV and donor specific requirements. Follow supplier invoices and avoid payment delays liaised with supply chain and shared service focal person. Request on time funding request for field operation backing with every supporting funding request documents Follow up the unsettled staff advances to be settled on time. Hold transactions to general ledger/prepare on voucher interface. File accounting related documents for easy retrieval. Ensure reliability, timeliness, completeness, and accuracy in all financial documents. Perform all other financial related tasks as stipulated and described in the WV Finance Policy, JPIA and FLA Ensure accurate and timely recording of financial data in compliance with WV and donor requirements. Track grant expenditures and burn rates; proactively manage over- and under-spending. Facilitate project startups and closeout financial processes in line with donor and organizational requirements. Ensure grant disbursement activity is in alignments with donors and support office requirements. Ensured properly compile, mark paid stamp on every financial document. Facilitate Provision payments, ensuring they are aligning with the overall provision of payment processing objectives and requirements. Properly create suppliers Invoice through provision system. Follow up the status of invoice requests and receive payment run for timely cheque preparation and payment. Ensure the financial and accounting integrity of World Vision Ethiopia. Process inter-company transactions in accordance with transfer agreements, (Funding to CPO's and APs as well as Sub-Grantees) Facilitate local travel and business advance payment requests and pass the necessary entries. Follow up for the settlement of all local travel and business advances within due date Follow-up and timely payment withholding tax, income tax, perdiem tax and pension as per government policy Follow-Up long outstanding advances and payables on monthly basis and keep records up to date. WFP Financial Reporting and Management Provide technical financial support to Program focal teams on budget management, amendments, reforecasting, and financial reporting. Prepare and submit timely and accurate donor financial reports in accordance with donor-specific formats, timelines, and requirements, and share relevant data with internal stakeholders for informed decision-making. Follow up on Financial Field Reports (FFRs) and document FFR review minutes. Review and align monthly I209 reports and ensure timely T code alignment for each project. Distribute updated cash flows and financial reports to Program and Regional Finance Teams regularly. Monitor grant cash flows, pipeline projections, and funding requests to avoid cash shortfalls. Closely Monitor budget vs actual expenditures for WFP Grants with the Food program Manager and WFP Grants Finance focal regularly. Ensure monthly PBAS budget commitment reconciliation with sun system budget and timely post the cash and GIK budget on both B and G ledgers. Perform monthly reconciliation of GIK commitment against actual GIK distribution. Ensure the highest possible quality of work in financial management of the project, including the establishment and maintenance of appropriate financial, recording, bookkeeping, and administrative systems. Produce Monthly, quarterly financial Reports for the purpose of internal and external users using LTSH Allocation Table and upload Field Financial Reports database (FFR). Facilitate and provide necessary information for timey Preparation & submission for reimbursement of invoice to WFP and closely follow up the status of the refund Provide accurate and timely monthly financial reports. Reconcile World Vision Ethiopia bank account Maintain target low cash balance Financial Risk Management & Compliance Ensure monthly grant financial reports are filled and ready for external/internal audit reviews Ensure the financial and accounting integrity of World Vision Ethiopia. Recognize the importance of practicing organization core values Punctuality on working hours and effective use of working hour for organizational business Provide objectively verifiable reports to management and stakeholders Give priority to customer satisfaction Escalate abnormal,

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