Executive Business Partner to the CEO

About the role

The Executive Business Partner will support the CEO across both business and personal priorities. This person will manage time, meetings, communications, follow-ups, travel, personal administration, key relationships, and the flow of information across the organization. The ideal candidate is highly organized, resourceful, proactive, and comfortable operating in a fast-moving environment where priorities shift quickly. They should be able to attend meetings, capture action items, follow up with leaders, prepare decision points, and ensure the CEO is spending time only where he is truly needed. The goal of this role is simple: help the CEO get time back and operate with more leverage.

Responsibilities

• CEO Time, Calendar, and Prioritization
• You will manage the CEO's calendar with judgment, not just scheduling meetings, but understanding what deserves time and attention.
• Responsibilities include:
• Managing and optimizing the CEO's calendar.
• Prioritizing meetings based on impact, urgency, and CEO involvement required.
• Protecting focus time and preventing unnecessary calendar creep.
• Ensuring the CEO is prepared with the right context, materials, and decision points.
• Identifying conflicts, gaps, risks, and scheduling issues before they become problems.
• Coordinating timing across meetings, travel, calls, and personal commitments.
• Proactively communicating schedule changes or delays.
• Inbox and Communication Management
• You will proactively manage the CEO's inbox and reduce the amount of work requiring direct CEO involvement.
• Responsibilities include:
• Reviewing, organizing, and prioritizing email.
• Drafting responses and responding on behalf of the CEO where appropriate.
• Handling tasks that do not require CEO decision-making.
• Escalating only what truly needs attention.
• Tracking requests and ensuring follow-through.
• Summarizing long threads into clear actions, issues, or decisions.
• Reducing noise so the CEO can stay focused on high-value work.
• Meeting Support and Organizational Follow-Through
• This is one of the most important parts of the role. You will attend key meetings, capture decisions and action items, and ensure commitments turn into completed outcomes.
• Responsibilities include:
• Attending selected meetings with the CEO.
• Capturing notes, decisions, owners, deadlines, and next steps.
• Following up with leaders and team members on commitments.
• Maintaining a centralized tracker of CEO-related action items.
• Turning conversations into clear plans, owners, and outcomes.
• Attending meetings on behalf of the CEO when appropriate and bringing back concise recommendations.
• Ensuring the CEO is not chasing people for updates.
• A key part of the role is helping ensure information from customer, partner, investor, employee, and leadership conversations reaches the right people and turns into action.
• This includes:
• Routing important information to the appropriate teams.
• Understanding who needs context, ownership, or follow-up.
• Driving accountability and ensuring next steps happen.
• Maintaining systems for CEO meeting notes, follow-ups, and organizational action items.
• Closing the loop with the CEO once actions are underway.
• Executive Leverage and Decision Support
• You will help the CEO move faster by turning complexity into clarity.
• Responsibilities include:
• Preparing briefs and meeting prep.
• Summarizing long documents, conversations, and threads into key takeaways.
• Identifying what decisions are needed and what information is missing.
• Bringing recommendations, not just raw information.
• Following up on unresolved questions and open loops.
• Helping the CEO stay focused on the highest-impact priorities.
• Anticipating Needs and Removing Friction
• You should constantly be thinking several steps ahead.
• Responsibilities include:
• Anticipating scheduling conflicts and operational friction.
• Ensuring meetings, rooms, technology, and materials are fully prepared.
• Coordinating prep time, travel time, logistics, and transitions.
• Preventing avoidabl

Additional Information

Knak is a mission-driven company Why? Because our time is limited, our competition is fierce, and our margin for error is small. For us to have the greatest impact on the world, we need to be laser focused on our core mission, which is... Empowering people to be creative. That's why Knak exists. We are a world-class enterprise email and landing page creation platform with a focus on making successful and happy customers by providing them with an incredibly powerful, yet easy to use creation platform. Our industry leading SaaS solution is built by Marketers, for Marketers. We know that it's the small things that make the biggest impact and that emails and landing pages are where the rubber hits the road when it comes to Marketing Automation. We change the way Marketers work by making them more efficient, while improving conversion rate of their campaigns and helping them stay on brand. Oh, and we have a bit of fun while doing it, too!

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