Administrative Associate

Responsibilities

• Coordinate with the College of Liberal Arts Centralized Business Services (CBS) team to process all NAIS administrative paperwork, including vendor payments, travel documents and reimbursements.
• Manage the administration of the budget. Assist with special projects and inter-institutional collaborations in organizing budgets, especially for external grants. Assist in development initiatives (fundraising; communication with donors; monitoring of endowments).
• Supervise any student workers hired to help NAIS with programming, publicity, promotion, etc.
• Serve as graduate coordinator for NAIS Undergraduate Certificate and Graduate Portfolio Programs. Advise students as needed. Assist with graduate workshops and colloquia.
• Other related functions as assigned.
• Required Qualifications
• Bachelor's degree in field related to work to be performed and at least one year experience at the Administrative Assistant level.
• Excellent and demonstrated oral and written communication skills, organizational skills, and attention to detail.
• Professional demeanor.
• Ability to maintain punctual, dependable hours on a regular basis.
• Ability to accurately complete projects and meet deadlines without excessive oversight.
• Experience working successfully with a varying population of students, faculty, and visitors.
• Relevant education and experience may be substituted as appropriate.

Requirements

• Advanced degree in field related to work to be per

Additional Information

Job Posting Title: Administrative Associate ---- Hiring Department: College of Liberal Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Jun 28, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/. Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ . For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund Purpose Serve as primary assistant to the Director and Advisory Council of the Native American and Indigenous Studies Program (NAIS). Provide professional administrative services for NAIS in the areas of finance, communication, event planning, record-keeping, office management, development, and the coordination of academic programs.

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