Team Assistant

Requirements

• Critical - previous experience working at Absa and on the relevant systems
• Matric
• Advanced Diploma (B Degree preferred)
• Knowledge/Skills and Experience:
• Banking/Financial Services experience (preferred)
• 3-5 years in an Executive Assistant/Team Assistant role
• Excellent Stakeholder Engagement
• Proactive
• Positive
• Very organised, diligent, innovative and resilient
• Ability to multi-task
• Education
• Higher Diplomas: Office Administration (Required)
• Absa Bank Limited reserves the right not to make an appointment to the post as advertised

Benefits

Additional Information

Empowering Africa's tomorrow, together...one story at a time. With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group. Job Summary To deliver executive assistant support services to the Executive and the team to execute strategic priorities and actions. This is a shared resource for Business Banking and Personal and Private Banking marketing and communications function. The role will be responsible for streamlining administrative operations and coordinate efforts by individual members of the team. Job Description Administrative Activities: Performing day-to-day administrative tasks as required, ensuring efficiency, continuously improving processes and being proactive Co-ordinate meetings timely and prepare the necessary agendas and/or timely collate documentation for meetings Take and maintain detailed minutes of meetings Managing financial administrative processes and procedures end to end, to ensure amongst others that invoices and claims are timely approved, processed and paid. Maintain a secure, reliable and efficient record keeping/retention system Meeting deadlines: Completes task timeously Diary and Travel Management: Manage the diary of the Executives as required Ensuring all travel requirements where needed are booked timeously and efficiently for the team, with preparation of any itenaries and any other related/necessary arrangements Stakeholder Engagement: Taking responsibility for managing the expectations of stakeholders, ensuring a positive stakeholder experience Proactively and continuously engage stakeholders to understand expectations, communicate progress and provide update on tasks assigned. Collaboration and Networking: Work with peers and colleagues to gain insights into new ways of work Take opportunities to network to promote the team and other marketing and communications initiatives Quality Assurance, Verifying Information and Maintaining High Levels of Confidentiality: Maintain a desired level of quality in all work prepared and presented Ensuring information is carefully checked for accuracy and verified Maintain confidentiality at all times Meeting deadlines/Innovation/Solutioning: Complete tasks timeously and communicated effectively where there are challenges in meeting deadlines and being innovative in solutioning where there are challenges encountered in execution

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