Executive Assistant & HR Operations Executive

Responsibilities

• Personal Assistant Support
• Provide direct administrative and coordination upport to senior management.
• Manage calendar scheduling, meeting arrangements, appointments, and reminders.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow up notes where required.
• Track action items and follow up with internal stakeholders to ensure timely completion.
• Assist with travel arrangements, accommodation bookings, transportation, and itinerary planning when required.
• Prepare, organize, and maintain business documents, reports, presentations, and correspondence.
• Handle confidential information with professionalism and discretion.
• Support management in day-to-day administrative matters and ad hoc assignments.
• Act as a reliable point of coordination between management, internal teams, customers, partners, and external parties.
• Human Resource Support
• Support recruitment activities, including job posting, candidate screening coordination, interview scheduling, and candidate communication.
• Assist with onboarding and offboarding processes for employees.
• Maintain employee records, HR documents, leave records, and personnel files.
• Support employment contract preparation, HR letters, confirmation letters, and other HR-related documentation.
• Assist in tracking probation reviews, performance review timelines, and employee follow-up matters.
• Coordinate training arrangements, employee welfare activities, and internal HR communication where required.
• Support payroll-related administration by preparing accurate attendance, leave, claims, or relevant employee information for processing.
• Assist in maintaining HR policies, procedures, and compliance documentation.
• Liaise with external HR, payroll, recruitment, or administrative service providers where required.
• Provide general HR administrative support to ensure smooth people operations.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Human Resource Management, Office Administration, or a related discipline.
• Minimum 2 to 5 years of relevant experience in personal assistant, executive assistant, HR administration, office administration, or related support roles.
• Strong sense of responsibility, ownership and accountability.
• Excellent organizational skills with strong attention to detail.
• Able to manage schedules, priorities, follow-ups, and deadlines effectively.
• Good interpersonal and communication skills.
• Able to work professionally with management, employees, candidates, vendors, and external stakeholders.
• High level of discretion and confidentiality when handling sensitive business and HR matters.
• Proactive, resourceful, and able to anticipate support needs.
• Proficient in Microsoft Office tools such as Outlook, Word, Excel, and PowerPoint.
• Able to work independently and follow through on assigned tasks with minimal supervision.
• Preferred Attributes
• Mature, reliable, and trustworthy.
• Strong follow-up discipline and execution mindset.
• Positive working attitude and willingness to support across multiple areas.
• Able to remain calm, structured, and professional in a fast-paced environment.
• Good judgment in handling confidential, urgent or sensitive matters.
• Experience supporting senior management will bean advantage.
• Experience in HR administration, recruitment coordination, or employee documentation will be preferred.
• Familiarity with Singapore employment practices will be an added advantage.
• Interested candidates may send their CV to MAC (Reg No. R1221300) at anc1@anchorsearchgroup.com quoting the job title in the Subject line. We regret that only shortlisted candidates will be notified.

Additional Information

The client is seeking a responsible, organized, and highly dependable Executive Assistant & HR Operations Executive to provide direct support to senior management while assisting with day-to-day human resource and administrative matters. This role requires someone with a strong sense of responsibility, ownership, confidentiality, and follow-through. The successful candidate will support calendar management, meeting arrangements, follow-up activities, documentation, HR coordination, recruitment administration, employee records, and general office support. Thei deal candidate should be proactive, detail-oriented, mature in communication, and able to work closely with management, employees, candidates, vendors, and external stakeholders.

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