Administrative Assistant, Sales

Responsibilities

• Provide dedicated administrative support to the Vice President, Business Development, Regional Vice President, Business Development and others as required.
• Manage complex calendars, competing priorities, scheduling changes, and day-to-day coordination to ensure leaders are prepared and aligned.
• Coordinate meetings end-to-end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow-ups as required.
• Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
• Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
• Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.
• What You Bring:
• Post-secondary diploma or degree and/or relevant working experience in administration or communication 5+ years of relevant work experience.
• Relevant experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.
• Experience as an Executive Assistant or supporting senior leaders in a fast-paced environment is an asset.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.
• Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.
• Demonstrated discretion and sound judgment in managing confidential and sensitive information.
• Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.
• Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.
• Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.

Benefits

Additional Information

Position Type: Permanent If you're looking for a fulfilling career that can make a real difference in your life, and the lives of others, you've come to the right place. As a national health solutions partner, we put people first in everything we do - and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year. Our mission is to improve the wellbeing of Canadians so that every life can be lived to the fullest - and it's reflected in our award-winning culture. We celebrate individuality and value the diverse perspectives and skills our employees contribute. We go beyond providing competitive pay and comprehensive benefits to offer opportunities for personal and professional growth, flexible work options, meaningful experiences, and supportive leadership. Medavie is where employees can be their best selves, feel they belong, and achieve their full potential. Be part of it by applying for a position with us today. The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Business Development and the Regional Vice President, Business Development, Ontario. The role is responsible for managing complex calendars, schedules, meeting logistics, and selected key events, while ensuring efficient day-to-day operations and professional coordination with internal stakeholders, external clients, and consultants.

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