Administrative Assistant, School of Law

About the role

External Applicants: Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description. Cover Letter and Supporting Documents: Navigate to the "My Experience" application page. Locate the "Resume/CV" document upload section at the bottom of the page. Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files. Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission. Current Employees: Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified. Job Description Summary This new, assistant-level administrative position will serve as a bridge between Faculty Support and the Registrar's Office. While the majority of the position will be focused on Faculty Support, the incumbent will work with both teams to process requests from students and faculty, providing exceptional service to the Law School community. Faculty Support serves to provide efficient and comprehensive administrative support to Law School Residential and Adjunct Faculty. Academic support contains a wide range of tasks directly related to course management, scholarly research and writing, committee appointments, conference travel expenses, and academic workshops and programs. Support Assistants are expected to be able to anticipate faculty needs, be prepared to help communicate process changes, and provide consistent and reliable support. The Law Registrar administers academic policies and procedures related to maintaining student records, the academic schedule, registration, exams, end-of-term processing, and commencement. The Support Assistant will primarily be responsible for managing records requests, such as bar certifications, and assisting with exam administration. Job Description * This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply. Essential Functions: Law Faculty Support Responsible for a wide range of administrative functions that assist faculty with their teaching responsibilities, committee assignments, scholarship and other job-related activities. Serves as a main point of contact and disseminates a wide range of information regarding academic programming, student matters and academic events. Answers and routes phone calls, mail and email messages accordingly. Understands law school-wide processes and timelines, anticipating and preparing faculty for upcoming events and deadlines. Create resources and assist with onboarding and orientation for new faculty (both resident and adjunct). Assists with faculty documentation related to Law School teaching and scholarship, including conversion, formatting, troubleshooting, copying, scanning and proofreading. This may apply to written scholarship, exams, outlines and other material. Utilizes software related to clerkship recommendations, providing support and training when needed, as well as mailing and organizing letters of recommendation. Understands and administers aspects of academic technology in Canvas or other learning management systems. This could include formatting, editing and uploading course materials, calendaring courses and office hours, and assisting with accommodations for timed quizzes and other assessments. Responsible for the creation of class rosters, photo seating charts and PowerPoint presentations. Assists with preparing additional class materials before each semester and coordinating makeup classes throughout the academic year. Coordinates and proctors sessions for students to review exams as part of adhering to academic, student, and operational policy. Processes travel expenses and reimbursements for faculty, committees and guests. Performs information retrieval and data collection as needed to assist faculty in the preparation for their academic endeavors. Law Registrar Tracks and delegates tasks as part of records request processing. This includes bar certifications, enrollment verifications, and transcript requests. Assists with midterm and final exam administration, including collecting and preparing necessary information from faculty, building exams, tracking and organizing student submissions, and proctoring. Other Functions: Program Support and Special Projects Provides program support for faculty-specific and Law School-wide initiatives. Assist the events team in coordination of academic events such as commencement. Takes on special projects as assigned based on availability, skill level and area

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