Project Secretary

Responsibilities

• Provide comprehensive secretarial and administrative support to the Project Manager and project team.
• Coordinate the mobilization of staff to site, ensuring all required arrangements are completed prior deployment
• Ensure PPE is issued in accordance with the site safety requirements before mobilization
• Coordinate and schedule meetings, including preparing agendas and following up on action items.
• Manage and maintain Share Point sites, libraries and document structures.
• Liaise with internal departments, contractors, and vendors to support project activities.
• Assist in the preparation of reports, presentations, and correspondence.
• Monitor and update project schedules, logs, and trackers.
• Maintain accurate records of issued and returned items for audit and control purposes.
• Liaise with IT, HR, HSE and site teams to ensure smooth onboarding and offboarding processes
• Arrange travel, accommodation, and logistics as needed for the project team.
• Maintain office and pantry supplies, ensuring smooth day-to-day operations.
• Coordinate with IT for technical issues, enhancements and system updates.
• Arrange lunches or dinner as required, including coordination of venue, catering and logistics.
• Maintain and ensure an accurate headcount to support planning for meetings, events and operational arrangements.
• Complete and submit monthly manpower reports, ensuring accurate tracking of headcount, staff deployment and workforce movements.
• . Support ad-hoc administrative tasks to ensure project efficiency

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Company Intel

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