Arrivals Coordinator

About the role

This role profile is a blend of both the job description and person specification and clearly demonstrates the relationship between specific tasks and personal attributes. It is not exhaustive but is intended to give an overview of the role which will naturally change from time to time in line with business requirements. Company Description Favorite Healthcare Staffing is the nation's premier provider of healthcare professionals, offering a full range of per diem, allied health, contract, travel assignments, as well as permanent placement opportunities. Favorite continues to set the industry standard for quality, service, and integrity in healthcare staffing and services. What makes Favorite Healthcare Staffing unique? The answer is simple - our people. From the commitment to our communities to our "work hard play hard" mentality, it's our people who define who we are. Position Details: Nurse Onboarding Coordination Manage assigned nurse cohorts day-to-day, sending onboarding checklists, reminders, and status updates, and ensuring all required documents are submitted complete and on time. Appointment Scheduling Schedule social security, banking, and (where required) phone appointments for arriving cohorts, sequencing them appropriately against arrival and orientation timelines. Relocation Logistics Support Coordinate housing setup steps, travel readiness checklists, and arrival readiness confirmations; track progress and flag delays early. Cohort Arrival Management Re-arrange cohort arrivals when circumstances change and communicate updates clearly and proactively to all affected candidates. Timeline & Task Tracking Maintain onboarding and relocation trackers from hand-off through orientation, monitor deadlines across immigration and relocation tasks, and proactively nudge nurses and internal teams. Routine Candidate Communication Answer day-to-day queries from candidates and corresponding teams, send templated reminders in a warm, personable tone, and reinforce expectations set during the Meet & Greet questionnaire. Issue Identification & Escalation Identify risks, confusion, or noncompliance in-flight, and escalate issues to the Onboarding & Relocation Manager with context and recommendations; never independently make policy or financial decisions. Internal Documentation Log notes, updates, and status changes in internal systems, keeping cohort records audit-ready and current at all times. Travel & Onsite Coverage Travel to 1-3 locations per month as required to cover arrivals, support the Onboarding & Relocation Manager onsite, or provide backfill during PTO / absence; build travel timelines for candidates. #Alljobs2 #INDFAV Applicants must be able to show proof that they are legally eligible to work in the United States. Favorite Healthcare Staffing, LLC is an equal opportunity employer and does not make hiring decisions based on race, color, religion, gender or other protected classes.

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