Executive Assistant Asia

About the role

Get To Know Us: SS&C Technologies is the world's largest independent hedge fund and private markets administrator, and the largest mutual fund transfer agency. Through a unique combination of deep financial services expertise and proprietary technology, SS&C delivers end-to-end solutions that support some of the most sophisticated organisations across the financial services and healthcare industries. Calastone, an SS&C company, operates the world's largest global funds network. Through a single secure connection, market participants can automate fund transactions, support ETF and digital fund strategies, streamline operations, and standardise data exchange across a wide range of markets and investment structures. Calastone connects many of the world's leading financial institutions, helping them improve efficiency, reduce operational complexity, and enhance the investor experience. Our mission is to transform the global funds industry through innovation, automation, and digitalisation. By reducing frictional costs and operational risk, we enable the industry to operate more efficiently and deliver greater value to investors. Today, more than 3,800 clients across 54 countries and territories rely on Calastone's services, with over £250 billion of investment value processed through the network each month. Calastone is headquartered in London, with offices in Luxembourg, Hong Kong, Taipei, Singapore, New York City, Milan, and Sydney. Why You Will Love It Here! Flexibility : Hybrid Work Model and Business Casual Dress Code, Centralised location - 2 minutes' walk from Raffles Place MRT Work/Life Balance: Flexible Personal/Vacation Time Off, Sick Leave Your Wellbeing: Medical, Dental, Parental Leave and Well-Stocked Pantry Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity Training: Hands-On, Team-Customised, including SS&C Learning and Development Extra Perks: Bonus Scheme, SS&C Stock(s) Allocation for employees who are eligible What You Will Get To Do: The Executive Assistant, Asia, plays a pivotal role in supporting Calastone's continued growth and expansion across the Asia region. As a key member of the Asia team, this role is responsible for ensuring the smooth and efficient operation of regional offices, overseeing office administration activities, and supporting business operations across multiple locations. The position provides high-level executive support to the Managing Director, Asia, while also partnering closely with Sales and Relationship Managers to assist with client engagement, business development activities, and relationship management initiatives. The successful candidate will act as a trusted business support partner, helping to drive operational efficiency, coordinate regional activities, and contribute to delivering an exceptional experience for clients, employees, and stakeholders. Manage day-to-day office operations across Asia, ensuring offices operate efficiently and in compliance with local regulatory and workplace health and safety requirements. Coordinate office facilities, supplies, equipment, and vendor relationships, including supporting the execution and management of supplier contracts. Monitor, manage, and report on office budgets and expenses, ensuring cost-effective operations. Act as the primary point of contact for office-related queries and provide administrative support to employees across the region. Support employee onboarding activities, including workspace setup, access arrangements, and coordination with relevant internal teams. Coordinate regional and international courier services, mail distribution, and logistics between regional offices and headquarters. Arrange domestic and international travel, accommodation, and itineraries for regional employees and visiting stakeholders. Provide comprehensive administrative support to the Managing Director, Asia, including diary management, meeting coordination, travel arrangements, expense management, and correspondence. Prepare meeting agendas, presentation materials, reports, management packs, data analysis, and minutes for management and leadership meetings. Assist with the preparation of monthly reports and business updates for senior management. Support the planning and execution of client events, marketing activities, industry conferences, seminars, and presentations. Provide administrative and coordination support throughout the sales process, including CRM administration, client account management, presentation preparation, and meeting follow-up activities. Assist with client onboarding activities and support global Salesforce and DMI-related enquiries where required. Manage incoming calls, emails, and general enquiries, ensuring timely responses and appropriate escalation where necessary. Act as a first point of contact for clients, visitors, and external stakeholders, delivering a professional and welcoming experience. Coordi

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