Workplace Administrative Assistant

Responsibilities

• Serve as a visible and trusted front‑office presence, greeting employees and visitors and acting as a knowledgeable point of contact for office‑wide needs.
• Independently manage internal office communications, including meeting invitations, and scheduling alignment across stakeholders.
• Plan and coordinate visit agendas for leadership, interns, and other guests, ensuring a high‑quality, organized, and professional on‑site experience.
• Partner with HR to assist with interviews as needed, including scheduling logistics, room readiness, and candidate support.
• Lead engaging office tours for visitors and new hires, reinforcing a positive first impression and strong onboarding experience.
• Support the planning and execution of company, employee, and community events, ensuring smooth logistics and attention to detail.
• Take full ownership of inventory management, proactively monitoring and restocking office supplies and shared amenities to prevent shortages.
• Oversee the general upkeep and presentation of common areas, including kitchens, lobby coffee stations, mail/supply rooms, and conference rooms.
• Act as the primary liaison for vendors and service providers while managing mail, shipping, and meeting‑related food and beverage coordination.
• Exercise good judgment and discretion when handling sensitive or confidential employee and HR matters.
• skills/qualifications required:
• High School Diploma or equivalent required
• 2+ years of experience in an administrative, office support, or receptionist role
• Strong written and verbal communication skills, with the ability to interact professionally with employees, leaders, vendors, and visitors
• Demonstrated ability to manage multiple priorities, schedules, and deadlines with minimal supervision
• Proven capability to remain calm, professional, and solution-oriented in high‑pressure or high‑traffic environments
• High attention to detail for data entry, document handling, and calendar management
• Proficiency in Microsoft Office and Outlook
• Proactive mindset with the ability to suggest and implement process improvements
• Flexible and adaptable to changing priorities
• Willingness to occasionally work early mornings and evenings as business needs require
• Working Conditions and Physical Requirements:
• 8 hours sitting/standing/walking.
• Ability to lift up to 30 lbs.
• Limited exposure to physical risk.
• food safety requirements:
• Notify leadership of any repairs or adjustments that may affect product quality or food safety.
• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
• In the event of absence, anoth

Benefits

Additional Information

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk ; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™ , a nutrition shake to support the journey to better health. A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation. To learn more about fairlife and its complete line of products, please visit fairlife.com . company information fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. With more than $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife® ultra-filtered milk; Core Power® High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife® nutrition plan™, a nutrition shake to support the journey to better health. A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation. To learn more about fairlife and its complete line of products, please visit fairlife.com . job purpose : The Receptionist will play a key role in ensuring the smooth and efficient operation of the workplace by providing comprehensive administrative support and delivering professional service to team members, visitors, and stakeholders.

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