Assistant, Executive

About the role

We're looking for an Executive Assistant to join our team as Executive Assistant. In this role, you will enable Executive Vice President (EVP) effectiveness and wellness via proactive planning and management of the EVP's focus and impact on strategic priorities and key constituencies. You will ensure the office of the EVP runs smoothly, including calendar, travel, meeting management, on-site client meeting organization, and deliverables. You will also be accountable for effective coordination across stakeholders and Executive Assistant peers, including senior leaders, clients, investors, partners, and employees.

Responsibilities

• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the EVP and team.
• Provide sophisticated calendar management for EVP, prioritizing inquiries and requests while troubleshooting conflicts.
• Complete administrative tasks including special projects, meeting preparation, correspondence, travel arrangements, and expense reports.
• Organize calendars, materials, meeting preparation, follow-up actions, decisions, and resolutions.
• Provide support to EVP's direct reports within the commercial function.
• Schedule departmental meetings and prepare and distribute meeting agendas and materials.
• Lead coordination of on-site client and prospective client meetings, including logistics and IT setup.
• Collaborate with Executive Assistants and Administrative Assistants across the organization.
• Provide backup support to the Executive Assistant cohort for vacations, special events, and leaves of absence.
• Provide hospitality to office guests and help create a welcoming work environment.

Requirements

• 10+ years' experience in demanding administrative positions supporting multiple individuals and involving considerable executive exposure.
• Competent in Microsoft Office suite of products.
• Comfortable utilizing AI tools (copilot / GPT).
• Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to handle confidential information with discretion.
• Education: College/University degree preferred.
• Strong written, verbal, and interpersonal communication skills.
• Robust interpersonal skills with evidence of teamwork and collaboration.
• Highly resourceful team-player with the ability to also be extremely effective independently.
• Deep experience with Microsoft platform, expense reporting software, and online tools.
• Judgment in decision making and problem solving while working independently.
• Location
• Current Location: Hopkins, MN

Benefits

Additional Information

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

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Company Intel

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