Assistant Manager - Logistics

About the role

About Us: Join a globally respected 80+ year manufacturing company where quality is at the core of everything we build. This long-standing business unit is a leading manufacturer of process equipment which is sold into many domestic and international markets including mining, recycling, cement, food processing, and other material handling and manufacturing industries. Job Purpose: To manage and streamline end-to-end logistics operations for domestic and international shipments, ensuring compliance with customs regulations, DGFT norms, GST exemptions/refunds, and INCOTERMS. The role requires expertise in FTWZ (Free Trade Warehousing Zone) handling, international packing standards, invoicing and waybill documentation, IE gate operations, and export/import procedures. The Assistant Manager - Logistics acts as a key coordinator between freight partners, customs authorities, and internal stakeholders to achieve timely, cost-effective, and compliant movement of goods while driving continuous improvement in logistics processes. Key Responsibilities 1. Logistics Operations & FTWZ Handling o Manage inbound and outbound logistics, including FTWZ operations for bonded storage, duty deferment, and re-export activities. o Plan and execute freight bookings (air/sea/express) ensuring cost optimization and timely delivery. o Coordinate with freight forwarders, CHAs, carriers, and suppliers for seamless shipment execution. o Monitor shipment tracking, resolve delays, and ensure timely clearance and dispatch. 2. Import & Export Compliance o Ensure adherence to customs regulations, HS code classification, DGFT norms, and INCOTERMS. o Handle documentation for import/export including Bill of Entry, Shipping Bill, commercial invoices, and waybills. o Manage DGFT-related activities such as Advance License, EPCG, and export incentives. o Maintain compliance with international trade procedures and audit-ready documentation. o Oversee IE gate handling for import/export cargo movement, ensuring compliance with port/airport procedures. 3. Invoice & Waybill Procedures o Prepare and verify commercial invoices, packing lists, and waybills in line with customs and banking requirements. o Ensure invoice accuracy for value, currency, HS code, and INCOTERMS compliance. o Coordinate with finance and banks for invoice validation, payment terms, and export documentation. o Maintain structured records of invoices and waybills for audits and statutory reporting. 4. Packing & Documentation Standards o Define and implement packing procedures for imports and exports, including ISPM-15 compliance, fumigation, and palletization standards. o Ensure proper labelling, barcoding, and documentation for international shipments. o Establish packing guidelines to minimize transit damage and meet customer/regulatory requirements. o Maintain structured documentation for customs, banks, and ISO audits. 5. Vendor & Stakeholder Coordination o Liaise with suppliers, freight partners, and internal teams (Production, Planning, Finance, Quality) for logistics planning. o Negotiate freight rates, contracts, and service agreements with logistics partners. o Evaluate and onboard logistics service providers, ensuring performance against KPIs. o Develop alternate logistics partners to mitigate risks and ensure business continuity. 6. Compliance, KPI & Continuous Improvement o Ensure logistics operations comply with ISO 9001 and internal quality standards. o Track and report logistics KPIs: Freight Cost, Transit Time, On-Time Delivery, Customs Clearance Lead Time. o Drive continuous improvement initiatives in logistics processes, cost optimization, and service quality. o Implement and sustain 5S practices in logistics operations and documentation. What We're Looking For o Bachelor's / Master's degree in Engineering, Supply Chain, or Logistics Management o 8-10 years of experience in logistics, import/export operations, and supply chain management in manufacturing/engineering sectors. o Strong knowledge of FTWZ handling, INCOTERMS, customs regulations, HS codes, DGFT norms, invoicing, waybill documentation, and international trade procedures. o Experience in freight negotiation, logistics partner management, and packing compliance for exports/imports. o ERP proficiency (SAGE / JD Edwards preferred). o Strong analytical, problem-solving, and decision-making skills. o Excellent communication and stakeholder management abilities. Preferred Attributes o Diploma in Import & Export Management or Logistics. o Professional certifications such as CSCP, CILT, EXIM Diploma. o Experience in ISO-certified environments and logistics documentation. o Exposure to global logistics networks and cost optimization projects. o Strong leadership and team management skills. Why Join Us: Be part of a global MNC with a strong legacy and growth opportunities. Work closely with export/import processes and international practices. Opportunity to move into senior supply chain / plant operations roles. B

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