Planning Officer, student admissions

About the role

Planning Officer, student admissions Aalto University is where science and art meet technology and business. We shape a sustainable future by sparking the game changers of tomorrow and by creating novel solutions to major global challenges. Our community is made up of 13,000 students, 400 professors and close to 4 500 other staff members working on our vibrant campus in Espoo, Greater Helsinki, Finland. We actively work to ensure our community's diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community. The School of Engineering drives science and innovation in industrial and built environment technologies. We are committed to educating a new generation of experts who combine technical excellence with a deep understanding of sustainable development in shaping societies. Our research focuses on sustainable built environment, mechanics and materials, multidisciplinary energy technology, and design and implementation of technical systems. The strength of our school lies in close collaboration with stakeholders across research and education. About 45 doctoral candidates and 350 master's students graduate from the school every year. The school is home to 700 staff members, including 70 professors. To learn more, please visit eng.aalto.fi. EIT Urban Mobility Master School is an international joint programme supported by the European Institute of Innovation and Technology (EIT). The programme consortium currently includes eight European universities. Aalto University will function as the administrative coordinator starting from the academic year 2026-2027. The programme's administrative hub, the Master School Office, serves the entire consortium and its students, and reports on its tasks to the EIT Urban Mobility. At Aalto University, the Master School Office is located at the Learning Services of the School of Engineering, in the International Joint Programmes team. We are now seeking a Planning Officer to take responsibility for student admissions in EIT Urban Mobility Master School. The position is fixed-term, starting as soon as possible and ending on 31 October 2028, based on the duration of the current consortium agreement of the EIT Urban Mobility Master School. The position may be extended if the consortium agreement continues. Your tasks You will have primary responsibility for the entire application and selection process in the EIT Urban Mobility Master School, including its planning, coordination, development, and implementation. You will prepare and update the timeline and application instructions, update and further develop the application form, respond to applicant inquiries, onboard and support colleagues involved in the selection process, process applications (administrative checks, evaluation of foreign higher education qualifications, and eligibility decisions), and communicate throughout the process with both applicants and your colleagues in the Master School consortium. You will prepare decisions related to student selection at Aalto University and be responsible, on Aalto University's behalf, for data transfers and applicant communications in Master's Programme in Urban Mobility. You will closely follow Aalto University's admission criteria, guidelines from Applicant Services, and best practices from other international joint programmes coordinated by Aalto. You will compile and analyze applicant statistics and develop the EIT Urban Mobility Master School's processes in line with these insights and the consortium's needs. You will report on your tasks to EIT Urban Mobility and, for HR matters, to your immediate supervisor in the International Joint Programmes team. You will work closely both within the European network of the EIT Urban Mobility Master School consortium and at your home base in the Learning Services of the School of Engineering. You will also collaborate with Aalto's admission services and other international joint programmes. During peak periods, you will support your colleagues in the Master School Office, e.g., with student communications and event organization. In addition to EIT Urban Mobility duties, the role includes tasks related to other international joint programmes at the School of Engineering. What we expect from you You have a proactive, development-oriented, and service-minded approach to work. You work systematically even under pressure. You can organize complex entities without losing sight of details. You collaborate fluently and network across multiple distributed, multicultural organizations. You take ownership of joint goals in the work community and your colleagues can count on you. You have excellent IT skills, and enthusiasm and readiness to learn new things and to develop digital processes and make use of AI. You have excellent oral and written skills in Finnish and English. You communicate accessibly, diplomatically, and with cultural sensitivity. You have experience in planning

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