Accounts Payable & Expense Reviewer

Responsibilities

• Review employee expense reports submitted through the ERP or expense management system to ensure accuracy and completeness.
• Verify that all expenses comply with company travel, entertainment, and expense reimbursement policies.
• Ensure required supporting documentation (receipts, invoices, and approvals) is attached and meets policy requirements.
• Validate expense coding to the correct cost centers, departments, projects, and spend categories.
• Monitor approval workflows to ensure expense reports are reviewed and approved within established timelines.
• Identify, flag, and escalate non‑compliant, duplicate, or questionable expenses as needed.
• Communicate with employees and internal stakeholders to resolve discrepancies, missing documentation, or policy‑related questions.
• Maintain accurate documentation and audit trails for all reviewed expense transactions.
• Support month‑end and quarter‑end close activities related to expense reporting, as required.
• Adhere to internal controls, compliance standards, and confidentiality requirements at all times.

Requirements

• 3-5 years of experience in expense processing, accounts payable, or financial operations (preferred).
• Familiarity with expense management or ERP systems such as Concur, Coupa, Microsoft Dynamics 365, SAP, Oracle, Workday, or similar platforms.
• Diploma or Bachelor's Degree in Finance, Accounting, Business Administration, or a related field preferred.
• Relevant certifications in bookkeeping, accounts payable, or financial systems will be advantageous.
• Strong understanding of expense reimbursement and travel & entertainment (T&E) policies.
• High attention to detail with strong organizational and time‑management skills.
• Ability to follow established procedures and apply policies consistently and fairly.
• Good written and verbal communication skills in English.
• Ability to manage multiple tasks and meet processing deadlines in a fast‑paced environment.
• Basic proficiency in Microsoft Excel and other office productivity tools.
• Unique Benefits
• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Fitness reimbursement, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.
• Level up your career with Woolpert. Apply today and join our team to help shape the future of tomorrow!
• Why Woolpert?
• Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/
• Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable

Benefits

Additional Information

We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work ® , Woolpert embraces progress and innovation to create limitless opportunities for career growth. Woolpert is hiring an Accounts Payable & Expense Reviewer to join our dynamic Finance Operations team. This is a remote position based in South Africa , reporting to the Finance Operations Manager. The role is responsible for reviewing, validating, and processing employee expense reports in line with company travel and expense policies. Qualified candidates will be detail‑oriented, analytical, and have experience working with expense management or ERP systems. This role requires working US business hours, from 2:00 PM to 11:00 PM (SAST).

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