Administrative Service Manager - Parking Operations

About the role

Managerial and administrative work developing and implementing financial and operational strategies, policies, and procedures. Work involves responsibility for a variety of assigned projects and functional areas related to administrative support within the Department. The single position allocated to this class reports to a designated supervisor and works under general supervision. Work in this class is distinguished from higher classes by its lack of overall departmental responsibility and from lower classes by its managerial duties. EXAMPLES OF WORK* *This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Develops, implements, and manages the daily and long-term operations of departmental administrative support services pertaining to budgeting, financial reporting, purchasing, accounts payables, communications, customer service, public education and community outreach, human resources management, payroll functions, and quality assurance. Supervises and coordinates the activities of subordinate employees including determining work procedures and schedules, issuing instructions and assigning duties, reviewing work, recommending personnel actions, conducting performance reviews, conducting departmental training and orientation, recommending disciplinary action, and making hiring and termination recommendations. Formulates departmental administrative, financial and operational policies and procedures and guidelines. Advises division heads and other departmental staff on departmental administrative, financial and operating policies, procedures and guidelines. Serves as primary liaison to the Human Resources Department, Finance Department, Office of Budget and Finance, and other departments as necessary. Solves problem issues on a timely basis with staff on all finance, budget, purchasing, personnel-related matters, and procedural matters. Serves as Facilities Incident Command System Finance and Administration Section Chief and is responsible during officially declared city emergencies for purchasing authority changes, approving emergency purchases, establishing an emergency purchasing system, accurately tracking expenditures for declared emergencies, payroll, other related activities, and completion of required paperwork and FEMA reporting. Develops, formulates and implements planning strategies to efficiently and effectively provide for administrative support services to all departmental operations, including the continuation of operations for short- and long-term vacancies, and during extreme emergency events. Develops, coordinates and administers all activities related to budget preparation for all divisions to include budget presentations. Prepares, submits, and monitors the annual budget for the Administrative Services divisional unit. Monitors departmental expenditure/procurement activities for adherence to applicable internal and external financial policies and procedures. Manages visa budget allocation and makes recommendations for incremental increases during the biannual budget process. Develops, implements and manages internal departmental purchasing controls and procedures. Reviews federal, state and local laws, contracts, agreements and regulations governing local government budgets to ensure compliance. Coordinates projects and activities with various city, state and federal agencies. Develops, implements and administers the fee structures adopted for the department by the

Benefits

Additional Information

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_Transportation: Parking Operations Salary Range Minimum: $52,000.00 Salary Range Maximum: $84,052.14 Closing Date: 06/30/2026 Job Details: This position is primarily responsible for a variety of functions under the city's PARKING PROGRAM. The ideal candidate is a collaborative, service-oriented professional with experience managing complex operational programs related to parking services; possesses strong analytical skills, including budget development, revenue tracking, and program evaluation; has proven supervisory experience; communicates effectively with a variety of stakeholders; and has a commitment to customer service and continuous service improvement. Job Description:

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