Senior Executive/Personal Assistant

Responsibilities

• Manage complex calendars, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, briefing materials, presentations, and correspondence.
• Screen communications and manage information flow on behalf of the Family Office
• Coordinate logistics for internal and external meetings.
• Track action items, deadlines, and key deliverables across multiple workstreams.
• Follow up with internal teams and external stakeholders to ensure timely execution.
• Maintain effective systems for monitoring commitments and escalating issues when required.
• Support the implementation of strategic and operational initiatives.
• Serve as a key liaison between the Family Office and senior stakeholders.
• Draft, review, and coordinate reports, presentations, and business communications.
• Support investor relations activities, board meeting preparation, and corporate communications.
• Handle confidential information with the highest degree of professionalism and discretion.
• Coordinate invoice processing and vendor payments with the Finance team.
• Review billing documentation and resolve discrepancies where necessary.
• Manage company credit card expense submissions and related administrative processes.
• Coordinate medical appointments and wellness-related services
• Arrange personal logistics, meal deliveries, household orders, and other administrative requirements.
• Support ad hoc requests and special projects as needed.
• Qualifications & Experience
• The ideal candidate will have :
• Bachelor's degree from a reputable university.
• Total experience of about 15 years as Executive Assistant/Secretary supporting senior executives or entrepreneurs
• Strong experience in Calendar and Travel Management, Social Calendar, coordination in multiple stakeholders, and cross border communication
• Experience in consulting, investment banking, private equity, family offices, or similarly demanding environments preferred.
• Exceptional organizational, planning, and time-management skills.
• Strong analytical and problem-solving capabilities.
• Excellent written and verbal English communication skills.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word.
• Ability to work remotely/independently, anticipate needs, and manage multiple priorities simultaneously.
• Demonstrated maturity, discretion, and sound judgment when handling sensitive information.
• Highly organized and detail-oriented.
• Proactive, resourceful, and solutions-focused.
• Professional, adaptable, and resilient under pressure.
• Strong interpersonal skills with the ability to engage effectively with senior stakeholders.
• Committed to integrity, accountability, and excellence in execution.

Additional Information

The Employer The Employer is a large business house with interests in fashion, food and footwear retail in several countries in South East Asia. It is interested in bringing on board an experienced assistant/personal assistant to support its directors.

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Company Intel

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