Oversea Purchasing Specialist

Responsibilities

• Overseas Procurement: Research potential vendors and collect their data;
• Compare and evaluate offers from suppliers in order to purchase reasonable price for the same goods/ service;
• Negotiate contract terms of agreement and pricing;
• Convert overseas PR to PO on SAP to send to right vendor
• Arrange payment of taxes, commodities, customs broker, shipping forwarders, etc. with relevant documents and on system. Keep record of all vendor payments for easy searching when necessary.
• Maintain updated records of purchased products, HS code, CDF number delivery information and invoices;
• Warehousing: Arrange proper storage, maintain inventory, report damages upon discovery;
• Receive/issue goods physically and collect relevant documents;
• Cordinate with warehouse or/ and IS team to load/ unload goods properly
• Observe/ review imported goods quality in cooperation with related parties;
• Support during stocktaking;
• Other tasks as assigned by line manager.
• Awareness of ISO 14001 & 45001 Standards
• KEY ACCOUNTABITITIES
• On time delivery
• Accurate commodity
• Accurate information in draft customs declaration sheet before officially declare to avoid misleading
• Get enough necessary documents as requirement from requestor for oversea shipment
• Get documents for import shipment once goods are ready or at least 1-2 days for air shipment and 5 days for sea shipment before goods arrival destination port/ airport
• JOBHOLDER REQUIREMENTS
• Educational requirements: University degree
• Specialized requirements - Qualifications/licences: N/A
• Years of professional experience: over 1+ years
• Language skills: Intermediate English, Chinese is an advantage
• Other (please list): Office applications, SAP experience
• MAJOR CHALLENGES
• Late delivery: need to follow up more closely with supplier on delivery status, call or email to push/ remind... if needed
• Defect/ wrong goods: need help from engineer who requested right after goods income
• Lack/ late documents like CO, CQ: to clarify with supplier on providing CO, CQ at beginning of order
• Late confirmation for OC from sales: coordinate with salesman on confirmation before confirmation back to supplier
• WORKING RELATIONSHIPS
• Internal: departments with demand for overseas purchasing
• External: overseas vendors, warehouse managment, customs broker, forwarders, authorities
• Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.

Benefits

Additional Information

This is an important factor in the supply chain management to ensure the goods are purchased, transported, stocked and delivered in a timely and cost-effective manner.

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