Executive Assistant

Responsibilities

• Provide high-level executive support to senior leadership, including preparing complex reports, presentations, and business documentation.
• Manage executive calendars, travel arrangements, and expense reporting for leadership.
• Facilitate governance activities by organizing leadership meetings, preparing agendas, and tracking action items.
• Engage with business leaders to anticipate needs, enable decision-making, and support strategic initiatives.
• Coordinate communication and alignment between local teams, corporate headquarters, and external stakeholders.
• Ensure the office remains a professional, business-ready venue that supports operational requirements and executive activities.
• Oversee essential office resources and vendor relationships, ensuring functionality and compliance.
• Manage office-related budgets and financial processes, including invoice handling and expense monitoring. Be a principal responsible to manage the LatAm expenses budgets.
• Participate in business continuity planning to minimize operational disruptions.
• Lead or assist in special projects and high-profile events, ensuring flawless execution and alignment with corporate standards.

Requirements

• Bachelor's Degree in Arts/Sciences (BA/BS) Business Administration, Management, or a related field required
• 5+ Years of experience in Executive Assistance, Project Management, or Office Administration required
• Experience managing office supplies, equipment maintenance, and vendor relationships required
• Ability to manage multiple priorities, deadlines, and tasks with precision and efficiency. required
• Excellent communication and stakeholder management abilities in English and Spanish. Advanced English. required
• Proactive approach to identifying issues and anticipate needs and implementing practical solutions. required
• Handles sensitive information with discretion and professionalism. required
• Build strong relationships with internal teams, executives, and external partners. required
• Capable of leading office-related projects and collaborating across departments. required
• High level of discretion, professionalism, and problem-solving capability. required
• Professional and client focused. Team player. required
• Advanced proficiency in MS Office Suite and collaboration tools (Teams, SharePoint, etc.). required
• Expertise in scheduling complex calendars and coordinating travel logistics. required
• Financial acumen for budget tracking and expense management reporting systems. required
• Understanding of BCP processes and ability to support emergency planning. required
• #LI-OJ1
• What you can expect from RGA:
• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.
• Join the bright and creative minds of RGA, and experience vast, endless career potential.

Benefits

Additional Information

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies , we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview Serves as a strategic partner to senior leadership by providing high-level executive support and ensuring effective coordination across local teams, corporate headquarters, and external stakeholders. Drives initiatives that enhance operational efficiency, supports business priorities, and facilitates cross-functional alignment. Actively engages with the business to anticipate needs, contribute to strategic decision-making, and strengthen collaboration across key functions. Additionally, provides oversight of essential office operations and resources to maintain a business-ready office environment.

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