Admin Executive

Responsibilities

• Handling in coming telephone calls, inquiry emails etc...
• Initial quotation work using contract review sheet
• Issuing of quotations
• Chasing up of issued quotations
• Scheduling audits throughout the year
• issuing job sheets/chasing auditors for booking
• Invoicing clients
• Credit control
• Passive marketing (out-reach/marketing to known consultant contracts)
• Assisting the development of administrative procedures/processes
• Active marketing (such as on social media)
• Updating of websites
• Purchasing(office consumables, etc...)

Requirements

• Completed Diploma/Equivalent
• Discretion and Confidentiality at all times
• Ability to work with attention to detail meeting deadlines where required.
• Good employee relations
• Strong influencing and communication skills
• Good planning and organizational skills
• An effective communicator verbally as well as through written skills
• Effective problem-solving skills
• Decision making and using initiative
• Proactive and positive in dealing with work matters and others
• Ability to prioritize own workload to achieve objectives
• Keen to take on additional responsibility to develop own skill and experience
• Proficiency in Microsoft Excel, Word and typing skills.
• Possess at least 2 years working experience
• Handling confidential data and documentation
• Office administration
• Ability to present information in forms, tables, and spreadsheets
• Producing professional, accurate and timely written communication
• Managing calls from colleagues, customers and suppliers

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