Office & Executive Assistant - Property Management

Responsibilities

• Property Management / Office Operations
• Monitor and manage incoming calls, emails, and voicemails
• Review tenant requests via property management system
• Coordinate non-emergency maintenance requests with vendors
• Route inquiries to appropriate departments or personnel
• Maintain organized records of communications and requests
• Ensure timely responses to tenants and stakeholders
• Maintenance Coordination (Daytime)
• Review maintenance requests submitted via tenant portal
• Dispatch appropriate vendors for non-emergency issues
• Track progress and follow up on completion
• Maintain communication between tenants and vendors
• Executive Assistant Duties
• Manage CEO calendar and scheduling
• Coordinate travel arrangements
• Attend virtual meetings, courses, or trainings
• Transcribe meetings and summarize key points/action items
• Assist with administrative tasks for leadership

Requirements

• Strong written and verbal English communication
• High attention to detail and organizational skills
• Ability to multitask across operations and executive support
• Professional and polished demeanor
• Strong tech literacy and ability to learn new systems quickly
• Tech Stack / Tools
• Property Management Software: Buildium
• Communication: Vonage, Email
• Productivity: Google Workspace (G Suite), Microsoft Office (Outlook, Word, Excel)
• Documentation & file management systems
• Experience in property management or real estate
• Prior executive assistant experience
• Bilingual (English/Spanish) highly preferred
• Experience with transcription or note-taking in meetings

Additional Information

Role Overview This dual-role position combines office administration, property management coordination, and executive support. You will support daily operations, manage maintenance workflows, and assist leadership with administrative and strategic tasks.

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Company Intel

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