Office and Travel Manager Australia - Pacific Partnerships for Aviation

About the role

Position Description Position: Office and Travel Manager Program: Australia - Pacific Partnerships for Aviation (P4A) Location: Nadi, Fiji Duration: Up to 30 June 2027 with a possible 12-month extension Required Travel: Possible travel to the Pacific and to Australia Reports To: Operations Lead Deadline for applications: 11:59pm Fiji Time on 5 July 2026 About the Program Aviation is an important enabler of economic activity and human development in the Pacific. It connects Pacific countries to the world and each other, facilitating tourism, trade, labour mobility and access to health and education services. Aviation either directly or indirectly enables over one-third of the economy in Fiji, Tonga, and Vanuatu. However, aviation in the Pacific is disadvantaged by the small size of Pacific Island countries and their geographical remoteness, both from within each country, the region, and from international hubs. The strategic intent for Australia - Pacific Partnerships for Aviation (P4A) is to improve the Pacific aviation sector's efficiency and effectiveness in organisational decision-making, governance, safety and reliability, and coordination to enable aviation to better contribute to sustainable development outcomes. It is recognised that the small populations, lack of economic diversification and geographic remoteness of the Pacific constrains its growth and international competitiveness. However, aviation's intersection with tourism, trade, labour mobility, and access to critical services such as healthcare and education can enable Pacific growth and prosperity. P4A will be delivered through three key outcome areas, including (but not limited to): A stronger enabling environment, including improved management, regulations, policies, and plans that strengthen the Pacific aviation sector and reform unsustainable practices. Improved Safety, Quality and Reliability through strengthened technical capability and more common approaches that improve aviation operations' safety, quality, and reliability. Greater coordination, cooperation, and connectivity are needed to maintain connectivity between Pacific Island countries and strengthen regional and bilateral coordination and cooperation in regulatory and operational areas. P4A will also mainstream cross-cutting sectors to ensure outcomes strengthen child protection and safeguarding, climate change resilience and adaptation, support locally led leadership and improve Gender Equality, Disability and Social Inclusion (GEDSI) outcomes. P4A is currently a five-year program directed by DFAT and implemented by Adam Smith International. Position Summary The Office and Travel Manager will provide vital support to the P4A Operations Lead in managing the office, human resources, travel and event management, and operational systems necessary to implement P4A activities. This role will be instrumental in ensuring the operational efficiency of the program, contributing to the establishment of the P4A Office, the recruitment of staff and advisers, and the mobilisation of personnel across the region. The Office and Travel Manager will report to the Operations Lead and the wider Operations Team. Duties & Responsibilities The responsibilities of the Office and Travel Manager include, but are not limited to: Program & Office Management: - Assist the Operations Lead in developing and implementing the Operations Manual, ensuring all staff are trained and competent in its use. - Assist the Operations Lead in the setup of the P4A office, including procurement of equipment, IT systems, and other operational assets necessary for the functioning of the program. - Support the establishment of the P4A office, administering operational requirements to ensure that systems and processes are functional. - Coordinate with landlord and building management to ensure P4A office regular maintenance and upkeep. - Ensure that all supplier contracts are managed effectively and perform regular reviews to confirm compliance with agreed terms and performance expectations. - Assist in registering and ensuring compliance for the ASI Fiji entity, including adherence to tax, labour, and other regulations. - Lead on program vehicle management.d on program vehicle management. Human Resources Management: - Lead on the Human Resources Management for the ASI Nadi office staff including recruitment, professional development planning, compliance training, performance management and incident management ensuring compliance with DFAT's and ASI's standards. - Assist the Operations Lead in engaging advisers, including recruitment, due diligence, and contracting, ensuring compliance with DFAT's and ASI's standards. - Work with the Operations Lead to onboard personnel, providing office briefings, IT equipment and accounts, and drafting training schedules. Logistics and Event Management: - Work with Operations Lead to mobilise personnel, providing travel and visa application support throughout the process as well as supp

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at Adam Smith International? Share your experience