Assistant Manager - Finance (Credit)

Benefits

Additional Information

Main Duties and Scope of Role To supervise and contribute in the functions of Accounts Receivable, Accounts Payable, Cost Audit, Income Audit, General Ledger and Payroll Sections within the Accounting Department, ensuring that all accounting transactions covering various activities of the hotel are properly and accurately recorded in accordance with Accor Policies & Procedures and local regulations. Financial To perform the duties of the relevant section/sections to which allocated by the Manager-Finance. Accounts Payable To provide an effective system to track Accounts Payable for effective Cash Flow management To provide a summary of the vendors ageing report on a monthly basis. To audit price and quantity variances as per daily Receiving Variance Report. To prepare monthly accruals for goods and services received, but not invoiced. To prepare month‑end closing journal entries and schedules for Accounts Payable Receivables & Credit To set up all city ledger accounts and to ensure that the discount set are the same as those granted by the management. To ensure controlled data entry and invoice processing in the A/R subsidiary ledger so that payments can be matched to A/R invoices efficiently. To ensure controlled processing of travel coupons and vouchers to ensure that payments can be matched to A/R invoices efficiently. To handle all credit enquiries from in‑house‑guest. To provide an effective system to track Accounts Receivables for the activities of the Credit Manager. To provide a summary of the Accounts Receivable ageing report on a monthly basis. To provide Sales & Marketing staff and Heads of Departments with information necessary for them to manage their customers. To ensure the group billings are complete as per contract. To maintain an up-to-date systematic "Open Accounts" file for use by Accounts Receivable. To prepare and forward to the Manager Finance and General Manager for review and signatures all City Ledger Adjustments that need to be made before either inputting them through the Sales Ledger, or before they are posted. To investigate customer's credit worthiness by research through various available sources (e.g. banks, trade and credit associations etc.) and to recommend credit approval or disapproval to management. To set and review credit limits for both in‑house guests and city ledger accounts. To verify the accuracy of balances of accounts receivable. To issue timely reminders and collection letters. To report unfavourable information which may affect a customer's credit standing so as to allow timely action. To systematically follow up on collection of outstanding accounts in a manner that will yield the best timely results while maintaining good relation with the customers. To follow up on the payment by credit card companies for vouchers sent for collection and travel agents and banks for travel coupon and vouchers submitted. To contact and liaise with collection agent as instructed by the General Manager. To analyse trends in Accounts Receivable balances or significant changes in payment patterns and to recap major collection problems for the General Manager's monthly credit meeting. To recommend the writing‑off of un-collectable accounts. Cash & Bank To prepare such cash and foreign exchange control reports as required by local law. To review Bank Reconciliations prepared periodically. To take surprise counts of General Cashier's fund and other house banks (at least once a month) and to report differences to the Manager-Finance. To review General Cashier's report on a daily basis. General Ledger /M.I.S. To maintain and record all general ledger accounts. To prepare monthly journal entries. To prepare and maintain schedules and analyses for all accounts. To assist the Manager Finance in all stages leading to the preparation of all monthly financial reports and analyses. To assist in the preparation of Returns and special statistical reports as assigned by the Manager Finance. To assist in the compilation of departmental budgets, forecasts and business plan. To assist in implementing and streamlining the internal control procedures covering all activities of the hotel. Internal Audit To provide an effective auditing system for the activities of the Materials Management Division. To provide Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably. To provide a system of monitoring the data input by operation level personnel. To ensure the inventory items and services which are bought and used in providing guests services and facilities are stored and used in the controlled manner and according to corporate accounting principles. To check the data entered by Materials Management employees and to correct where necessary. To reconcile the cost of all officer and entertainment checks and apply credit to the respective departments. To prepare figures on General Stores issues such as guest supplies against budget. To mainta

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