Trustee Relations Coordinator

Requirements

• 2 years of project management experience or 1 year of acting as a project lead.
• Coursework or other training on project management principles experience.
• Experience in managing and tracking multiple projects.
• Experience managing all aspects (including scheduling, logistics, vendors, budgeting and travel) of a variety of meetings, events and trips with varied scale and scope.
• Experience using project management techniques and tools such as Smartsheet, Asana, etc.
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Demonstrated ability to attend to details and meet deadlines.
• Ability to manage and implement complex processes.
• Ability to work in partnershi

Benefits

Additional Information

What We Can Achieve Together: The Maryland/DC Trustee Relations Coordinator directs the volunteer leadership programs of the Maryland/DC Business Unit. In close collaboration with the Business Unit Executive Director, this position develops and executes programming, meetings and special events for the Maryland/DC Board of Trustees, the Trustee Emeritus, Alumni Board members and other donor/supporter audiences to increase engagement with and support of the outcomes of the Maryland/DC Chapter's Business Plan. We're Looking for You: The Trustee Relations Coordinator is the primary liaison to the Maryland/DC Board of Trustees, Emeritus Trustees, Alumni Trustees and committees/working groups affiliated with the chapter. The position provides strategic vision and management of the board, including coordinating committee meetings and creating strategic agendas, coordinating all trustee events such as meetings, field trips, board dinners, and orientations. They enforce Governance strategies, including satisfying trustee requirements during their terms. The position develops communications with Trustees, and works in close partnership with State Director, Senior Leadership Team and members of the Development team to create and implement engagement plans that provide a cohesive experience for volunteers. They create, manage and document processes and implement recommended practices to improve effectiveness. They establish goals and success factors, and develop plans, budgets, metrics and schedules as it relates to volunteer leadership events and meetings with input and buy-in from key stakeholders and team members. The position is responsible for additional donor relations activities, including drafting correspondence and acknowledgments, assisting the development team as needed in responding to donor inquiries, and assisting in processing and recording gifts. RESPONSIBILITIES & SCOPE Manage the strategic goals of the volunteer leadership program - including the Maryland/DC Board of Trustees, Emeritus Trustees, and the Alumni Trustee Network. Develop board and committee meeting agendas, compile board packet and other reference materials, take and disseminate notes and other meeting management activities as needed. Understand and implement the governance structure and protocols that guide our volunteer management. Plan and execute successfully a variety of meetings, events and trips, including multi-day, field, hybrid and in-person. Liaise with the marketing and philanthropy teams to ensure smooth coordination with communication, trustee strategy and the State Director's schedule. Serve as the Business Unit liaison to the Worldwide Office Trustees Programs communicating with trustee program staff regarding Maryland/DC procedures and updates, participate in meetings and provide support and assistance as needed to Maryland/DC trustees involved in national task force meetings. Act independently and in supervisor's stead, as needed; exercise independent judgment to identify and solve problems as they relate to the volunteer leadership program. Execute projects and events through cross-functional and cross-divisional teams. Demonstrate sensitivity in handling confidential information. Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved. Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance, including donor/legal/IRS requirements and TNC compliance trainings. Develop safety and contingency plans for events. Negotiate and contract with vendors proactively identifying vendors that support the goals of the DEI Action Plan. Manage and implement multiple projects, including managing budget, setting deadlines and ensuring accountability. May manage or participate in complex negotiations; decisions may bind the organization financially or legally. Travel frequently, working long and flexible hours, as needed. Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. Work is diversified and may not always fall under established practices and guideline.

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