Events and Administration Coordinator (06 Months and Third-party Contract)
External
Rmit · Ho Chi Minh City, VietnamContractOn-siteToday
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About the role
WHY JOIN RMIT VIETNAM? At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment. Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.
Benefits
Competitive remuneration VND package for Vietnamese candidates.Contract duration: 6 monthsAnnual leave: 1 day per working monthFree use of onsite sports and fitness facilitiesLibrary on campus and online - access to the RMIT Australia online libraryAccess to state-of-the-art facilities and resourcesA vibrant and diverse campus life and more!POSITION SUMMARYKey Accountabilities SummaryEvent Planning and CoordinationSupport the planning and delivery of The Business School's events and engagement activities, including conferences, industry events, student and alumni activities, and staff events.Coordinate event logistics such as venue setup, catering, audiovisual requirements, registration, transportation, and onsite support.Prepare event materials, including run sheets, briefing documents, invitations, programs, and promotional content.Liaise with internal stakeholders and external suppliers to ensure event requirements are met and activities run smoothly.Assist with event administration, including budget tracking, procurement, participant communications, and post-event reporting.Provide general event support and undertake other duties as required to contribute to the successful delivery of The Business School's activities.Administrative TasksManage the inventory and distribution of event materials, merchandise, and office supplies as required.Support procurement and payment processes, including obtaining quotations, preparing documentation, raising purchase requests, and following up on payments in accordance with university procedures.Maintain accurate records of event and operational expenses and assist with budget tracking and reporting.Assist in the preparation of reports, presentations, communications, and other materials as required.Coordinate with internal stakeholders and external suppliers to support the delivery of events, projects, and operational activities.Undertake other administrative and operational duties as required to support the effective functioning of The Business School's Events and Communication Team.Other duties commensurate with the scope of the role.Key Selection CriteriaBachelor degree and/or Master's degree in business/marketingMinimum 1 year of experience in event management, marketing or advertising, especially in educationDemonstrated experience in coordinating & implementing eventsDemonstrated high level of organisation & arrangementsProficiency in Adobe Illustrator, Canva, or similar design software, photography, videography, and video editing skills is a plus.Ability to support the creation of visual and digital content for events and communications activities.Ability in dealing with different stakeholders in managing expectations, resources and achieving agreed outcomesDemonstrated high-level written communication skills in both Vietnamese and EnglishAbility to work independently and also participate as a productive team memberAbility to display appropriate behaviours in line with the position, as per the RMIT ValuesAbility to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model.HOW TO APPLYTo be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.Please note that we will be running a rolling recruitment process, so please apply as soon as possible.Compliance RequirementsAll academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.English is the lang
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