Temporary Staff Accountant

About the role

About the American Marketing Association (AMA) As the leading global professional marketing association, the AMA is the essential community for marketers. From students and practitioners to executives and academics, we aim to elevate the profession, deepen knowledge, and make a lasting impact. The AMA is home to five premier scholarly journals including: Journal of Marketing , Journal of Marketing Research , Journal of Public Policy and Marketing , Journal of International Marketing , and Journal of Interactive Marketing . Our industry-leading training events and conferences define future forward practices, while our professional development and PCM® professional certification advance knowledge. With 70 chapters and a presence on 350 college campuses across North America, the AMA fosters a vibrant community of marketers. The association's philanthropic arm, the AMA's Foundation , is inspiring a more diverse industry and ensuring marketing research impacts public good. AMA views marketing as the activity, set of institutions, and processes for creating, communicating, delivering, and exchanging offerings that have value for customers, clients, partners, and society at large. You can learn more about AMA's learning programs and certifications, conferences and events, and scholarly journals at AMA.org . What to know about this role We are a fully remote organization with team members in over 20 states within the US. Work from the comfort of your home, a local coffee shop, or wherever in the U.S. brings you joy! However, please note that you MUST live in one of the following states to be considered for this role: Alabama, Colorado, District of Columbia, Florida, Georgia, Illinois, Indiana, Louisiana, Massachusetts, Michigan, Minnesota, North Carolina, New Jersey, New York, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Virginia, Washington, or Wisconsin! We are unable to consider candidates who require an H1-B sponsorship at this time. This role will be 30 hours per week maximum through mid-September 2026. The hourly rate for this position is: $35.00 to $38.00 based upon experience The impact of this role Reporting to the Financial Controller, the Staff Accountant is responsible for reconciliations, vendor payments, tracking corporate card expenses, preparing journal entries, actively involved with month-end close processes, cash flow forecasting, and external audits.

Responsibilities

• Administrator for corporate and employee credit card expense platform
• Approves expense reports for processing data into Intacct monthly.
• Maintains user database
• Update/maintain account expense types, ensuring the integrity of the data.
• Resolve end-user issues in the system.
• Process employee and volunteer expense reports as needed.
• Administrator for the expense payment platform
• Verify vendor invoices, expense reports, credit card statements, and other miscellaneous disbursements for accuracy.
• Maintains the user database / assign approvers for vendors.
• Review all documents (ex. expense reports, vendor statements, check requests, credit card billing statements, etc.) for proper documentation, account coding, proper signature authorization, and timeliness.
• Resolve end-user issues in the system.
• Corporate Card Administrator
• Issue/cancel corporate credit cards.
• Review purchases to ensure the integrity of data.
• Ensure that payments are secured monthly.
• General Accounting Duties
• Responsible for researching and resolving all accounting and/or documentation problems and discrepancies.
• Interact with suppliers, AMA employees, volunteers, and external auditors for all A/P related inquiries. This includes reconciling vendor statements and providing vendor payment and history details upon request.
• Maintain and reconcile general ledger accounts such as prepaid expenses, accrued liabilities, and accounts payable on a recurring monthly basis,
• Responsible for reviewing accounts payable aging and following up on delinquent invoices and expected credit memos.
• Responsible for filing the Illinois Sales Use Tax return.
• Meet the month-end close timelines, ensuring all books are closed accurately per schedule.
• Assist the Controller with forecasting expenses for cash flow purposes.
• Assist the Controller with expense actual vs budget variance analysis.
• Support all accounts payable process improvement initiatives.
• Actively involved with the external audit.
• Maintain complete vendor files with classification of vendor and company information, including TIN, improving the documentation to accurately file 1099s.
• What you bring to the table
• At least 5 years of experience in Accounts Payable processes
• At least 1 year of experience in Concur
• At least 1 year of experience in Intacct
• Experience with i-Business a plus
• Advanced Excel skills
• Critical thinking: willingness to work outside your normal duties to help solve a problem.

Benefits

Additional Information

The American Marketing Association is looking for a Temporary Staff Accountant!

Your Match

How well this role fits your profile.

Company Intel

What employees say

Worked at americanmarketingassociation? Share your experience