Finance and Accounts Administrator

About the role

Electroquip is a long-established supplier of industrial automation components, based in Sittingbourne, Kent. With nearly 30 years in the industry, we've built a strong reputation for knowing our products, knowing our customers, and going the extra mile to get things right. We're a small, close-knit team where everyone plays an important part - when something needs doing, we all pull together. Our customers are at the heart of everything we do, and we work hard to maintain the trust and relationships we've built over the years. This is a varied, hands-on position and you'll be the primary person responsible for the day-to-day finance function. Working closely with colleagues across the business and liaising regularly with our external accountants throughout the year, you'll keep things running smoothly and accurately - and have the independence to manage your own workload.

Responsibilities

• Sales Ledger & Credit Control
• Set up new customer accounts, including credit checks
• Raise sales invoices and proforma invoices
• Send monthly statements to customers
• Monitor outstanding balances and chase overdue payments
• Reconcile WorldPay transactions against website purchase orders
• Purchase Ledger
• Check supplier invoices against purchase orders, delivery notes, and agreed prices
• Post supplier invoices to Sage Line 50
• Process supplier payments in line with supplier statements
• Manage and reconcile the company credit card
• Nominal Ledger
• Maintain a regular review of nominal ledger balances to ensure accuracy and correct coding
• Review the Profit & Loss account and Balance Sheet on an ongoing basis in conjunction with the external accountants
• Bank & Reconciliations
• Perform regular bank reconciliations and post transactions
• Reconcile BACS payments
• Maintain debtor and creditor reconciliations
• Payroll
• Process payroll using reports provided by the external payroll provider, inputting data to Sage and making payments
• VAT & Reporting
• Prepare quarterly VAT returns from Sage in collaboration with the external accountant prior to submission
• Prepare monthly management reports including turnover, performance, and balance sheet
• Produce customer-level turnover reports in Excel
• External Accountant Liaison
• Act as the primary internal contact for the external accountants throughout the year
• Support year-end processes and assist with preparation for the annual Corporation Tax return

Requirements

• Proven experience in a bookkeeping or accounts administration role
• Proficient in Sage Line 50 (essential)
• Good working knowledge of Microsoft Office, particularly Excel and Outlook
• Methodical and detail-conscious, with the ability to prioritise and manage your own workload
• A confident communicator - comfortable liaising with customers, suppliers, and external advisors
• Someone who takes pride in accuracy and doing things properly
• Desirable (but not essential)
• Experience in a trade, distribution, or e-commerce environment
• Familiarity with WorldPay or PayPal reconciliations
• AAT qualification or equivalent
• A Note on the Role
• Whilst this is primarily an accounts role, we're a small team and from time to time you may find yourself responding to customer queries or helping out with general office administration. If you enjoy variety and are happy to turn your hand to things, we'd love to hear from you.
• The Details
• This is a part-time, office-based role in Sittingbourne. Hours and days are flexible and we are happy to discuss what works for the right candidate. There is parking on site.
• If you have the experience we're looking for and are ready for your next challenge, please apply with your CV and we'll be in touch.

Additional Information

Are you an experienced bookkeeper or accounts administrator looking for a part-time role with flexibility on hours and days? We'd love to hear from you.

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