Certified Payroll Coordinator -Contract

About the role

MIH Systems Group is a growing company in the evolving field of building commissioning, and we strive to make buildings work better. Specializing in the optimization of complex building systems, our team's diversified skill set provides value to our clients from the design stages of new construction all the way through operating existing buildings. The MIH team consists of experienced industry-leading professionals, focused on logistical, energy and cost-effective solutions to our clients. Role: Certified Payroll Coordinator- Temporary MIH is hiring a Temporary Certified Payroll Coordinator on a 3-month contract to support payroll compliance and reporting for prevailing wage projects. This role is critical in ensuring accurate, timely certified payroll reporting while partnering closely with Service Managers, Payroll, and Operations teams. You'll work alongside our team in the New England region.

Responsibilities

• Prepare and submit Certified Payroll Reports (CPRs) in compliance with federal, state, and local regulations
• Ensure compliance with prevailing wage laws, including Davis-Bacon Act requirements
• Manage certified payroll reporting requirements across NJ, NY, PA, and DE (multi-state experience highly preferred)
• Review project contracts to determine prevailing wage applicability and requirements
• Partner with Service Managers to gather accurate job and labor data for weekly reporting
• Assist with weekly payroll calculations related to prevailing wage classifications, fringe benefits, and job costing
• Audit payroll data for accuracy, completeness, and compliance
• Maintain organized and compliant payroll records and documentation
• Communicate proactively with Payroll and Operations to resolve discrepancies or questions

Requirements

• Previous experience in dispatching, customer service, or a related role, ideally within the HVAC or a similar industry.
• Strong understanding of prevailing wage laws and certified payroll reporting
• Familiarity with Davis-Bacon and multi-state reporting requirements (NJ, NY, PA, DE preferred; all states a plus)
• Previous experience supporting HVAC projects, contracts, or service operations preferred
• Working knowledge of basic payroll calculations and reporting processes
• High attention to detail with strong organizational skills
• Ability to handle confidential payroll data with discretion and professionalism
• Estimated Salary: Salary based on region and experience.

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