Project Administrator / Coordinator #81794

Responsibilities

• Prepare, organize, and maintain project documentation (files, drawings, correspondence) and ensure proper filing/record-keeping.
• Assist with submissions of permits, drawings, and documents to consultants, architects, and relevant authorities (e.g. BCA, SCDF, HDB).
• Track and follow up on quotations, purchase orders (PO), delivery orders (DO), and invoice approvals; verify invoices against delivery records and site usage prior to submission for payment.
• Source suppliers/subcontractors, obtain price quotations, and maintain an updated list of vendors/subcontractors and materials used for each project.
• Coordinate material orders and deliveries, and support timely delivery of materials to site.
• Maintain project schedules, materials tracking lists, progress reports, and project progress photo records for management reporting.
• Support tender and contract documentation, including quotations, work orders, and variation orders.
• Coordinate with consultants and follow up to ensure timely submission of required reports and certifications.
• Liaise between office, site supervisors, and clients to coordinate project activities; arrange site access and ensure key documents are available on-site.
• Assist in preparing progress claims, monthly progress billing, completion reports, and defect lists; track claim submissions and maintain budget/cost tracking sheets.
• Support the Project Manager in coordinating meeting schedules, preparing minutes, following up on action items, and monthly reporting.
• Coordinate with the accounts team on supplier payments and reimbursements.
• Perform other administrative or operational duties as assigned.
• APPLY NOW!!!
• 1-3 years of relevant experience in construction or the interior design industry is preferred.
• Proficient in Microsoft Excel, Word, and project tracking tools.
• Strong coordination and communication skills with internal teams and external parties.
• Basic accounting knowledge (PO, DO, invoicing) is an advantage.
• Kindly apply through ANY of the following methods:
• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81794 on the email subject.
• Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Additional Information

Job Description Industry/ Organization Type: Construction Position Title: Project Administrator / Coordinator Working Location: Kaki Bukit Working Hours: 6 days (Mon - Sat, 9.00am - 6.00pm; Sat WFH) Salary Package: Basic salary up to $3,500 + AWS + Variable Bonus Duration: Permanent Role

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