Administrative Assistant

Responsibilities

• Administrative Support
• Provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and project teams across multiple business lines
• Coordinate meetings, including scheduling, preparing agendas, and documenting minutes
• Organize meeting logistics, including room bookings, catering, and required materials
• Support general office administration, including coordinating couriers, mail distribution, and reception
• Document Preparation and Quality Control
• Prepare, format, and finalize project documentation including reports, proposals, correspondence, and presentations
• Ensure documents meet AECOM's corporate branding and quality standards
• Maintain document organization, version control, and electronic filing systems
• Financial and Project Coordination
• Assist with administrative aspects of project financial tracking including timesheets, expense submissions, and invoice coordination
• Support project teams with administrative tasks related to project delivery
• Communication and Coordination
• Coordinate internal and external communications as required
• Maintain accurate project records, databases, and tracking systems
• Technical and Operational Support
• Utilize advanced Microsoft Office skills to develop professional documents, presentations, and tracking tools
• Support complex administrative tasks with minimal supervision while maintaining high attention to detail

Requirements

• College diploma in Business Administration, Office Administration, or a related field.
• Minimum 4 years of experience in an administrative support role.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Strong attention to detail and ability to manage large or complex documents under tight deadlines.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• University degree in Business Administration, Office Management or a related field.
• 7+ years of experience in a similar role.
• Experience supporting teams in a corporate, consulting, engineering, or professional services environment.
• Experience with financial tracking tools, including timesheets, expense reporting, and invoicing processes.
• Familiarity with document control systems and version management.
• Ability to work effectively in a fast-paced, multi-team environment.
• About AECOM
• What makes AECOM a great place to work
• As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this

Benefits

Additional Information

AECOM is seeking a highly organized and proactive Administrative Assistant to provide advanced administrative support to Team Managers, Lead Engineers, Project Managers, and staff across multiple business lines. This is a new role. This role supports various teams, ensuring efficient daily operations, high-quality documentation, and effective coordination across projects. The ideal candidate is detail-oriented, technically proficient, and able to manage competing priorities in a fast-paced professional environment.

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