Human Resource Assistant / Executive

About the role

Job Description: HR Assistant / Executive HR Functions: Assist in the recruitment and hiring process for direct employees. Prepare and monitor work permits (new and renewal) for direct and indirect employees Draft and issue employment-related letters, including employment offers, salary adjustments, increments, and promotions. Update and maintain the foreign workers levy report. Process payroll for direct workers. Handle income tax submissions for direct foreign workers Maintain both hard copy and digital personal files for direct employees. Apply leave, scan medical certificates, and update leave records in the InfoTech system on behalf of staff Monitor staff attendance in the InfoTech system and ensure records are up to date. Assist in the staff onboarding process, including issuing door access cards and uniforms Conduct employment contract briefings for direct workers. Facilitate bank account openings for direct workers. Coordinate courses such as BCA CoreTrade training and CSOC courses. Update the training matrix for customer audits. Maintain effective communication with workers. General Administrative Duties: Maintain foreign workers' passport records and remind them of renewals nearing expiry. Process employees' medical claims. Assist in organizing company events, including sourcing and obtaining necessary approvals. Support staff housing-related matters. Coordinate flight bookings for direct workers on home leave and repatriation. Update and maintain the monthly staff contact list. Manage the MHC system, including issuing MHC cards to staff and downloading invoices. Monitor and manage stock levels of uniforms. Check and replenish factory cleaning supplies. Perform any other assigned duties as required.

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Company Intel

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