Admin

About the role

1. Office Administration Manage daily office operations. Maintain office cleanliness and organization. Monitor office supplies and stationery inventory. Coordinate office maintenance and service providers. Handle incoming and outgoing mail and courier services. 2. Document Management Maintain company documents and records. File and organize project documents. Maintain document registers. Prepare official letters and correspondence. Ensure document revision control. Archive completed project files. 3. HR & Employee Administration Maintain employee personal files. Monitor attendance and leave records. Prepare monthly attendance reports. Coordinate recruitment activities. Prepare employment contracts. Maintain training records. Assist in employee onboarding and offboarding. Coordinate work pass renewals (if applicable). 4. Procurement Support Prepare Purchase Orders. Follow up supplier quotations. Maintain supplier database. Track delivery status. Update procurement records. 5. Project Administration Prepare project files. Maintain project documentation. Coordinate document submissions. Assist project managers with administrative work. Monitor project documentation status. 6. Accounts Support Prepare invoices. Track outstanding payments. Organize supplier invoices. Assist payroll preparation. Maintain expense records. 7. HSE Documentation Support Maintain safety records. Organize training certificates. Update PPE records. File RA, SWP, PTW documents. Maintain incident records. 8. Meeting Coordination Arrange meetings. Prepare meeting agenda. Record meeting minutes. Follow up action items. 9. Communication Coordinate between departments. Answer telephone enquiries. Respond to email enquiries. Maintain professional communication with clients and vendors. 10. Compliance Maintain ISO documentation (if applicable). Ensure company licenses are renewed. Track insurance renewals. Maintain statutory records.

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Company Intel

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