Executive Talent Acquisition and Operations Coordinator

Responsibilities

• Coordinate and manage executive-level candidate interviews, both virtual and onsite, including complex scheduling across multiple global time zones and travel arrangements for non-local candidates.
• Serve as the primary point of contact for executive candidates throughout the interview process, ensuring a seamless, high-touch experience.
• Partner closely with Talent Partners and hiring leaders to drive interview processes forward and maintain momentum across executive searches.
• Prepare and distribute interview schedules, candidate materials, and briefing documents to interview teams and stakeholders.
• Own the accuracy and integrity of candidate data within the Applicant Tracking System (ATS) and other recruiting tools.
• Generate offer documentation and coordinate background checks to support a compliant and efficient hiring process.
• Track candidate progress throughout the recruitment lifecycle and proactively identify and resolve scheduling or process-related issues.
• Facilitate candidate travel logistics, onsite interview experiences, and executive recruiting events, including candidate dinners and leadership engagements, ensuring every interaction reflects Scopely's employer brand.
• Build strong working relationships with executives, hiring teams, and cross-functional partners to support successful hiring outcomes.
• Continuously identify opportunities to improve recruiting coordination processes, candidate experiences, and operational efficiency.
• Support select Talent Acquisition programs and initiatives by coordinating logistics, maintaining documentation, and helping ensure operational excellence across the recruiting function.
• Contribute to recruiting process improvements by identifying opportunities to streamline workflows, enhance candidate experiences, and increase team efficiency through new tools and best practices.

Requirements

• Experience in recruiting or talent coordination, including interview scheduling; executive-level scheduling experience is strongly preferred.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and a commitment to delivering a world-class candidate experience.
• Experience partnering with senior leaders and handling confidential information with discretion and professionalism.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
• Experience working with Applicant Tracking Systems (ATS) and recruiting technologies.
• A proactive, resourceful approach to problem-solving and process improvement.
• A continuous improvement mindset, with a natural curiosity for new tools, technologies, and more efficient ways of working.
• CA, CO, NJ, NY, and WA Annual Salary Range$22-$32 USD
• About Scopely

Additional Information

Scopely is looking for an Executive Talent Acquisition (Marquee) and Operations Coordinator to join our Talent Acquisition team in our Culver City hub on a hybrid basis, working up to four days per week in the office. At Scopely, we care deeply about what we do and want to inspire play, every day - whether in our work environments alongside our talented colleagues, or through our deep connections with our communities of players. We are a global team of game lovers who are developing, publishing and innovating the mobile games industry, connecting millions of people around the world daily. Our Talent Acquisition team is responsible for finding & attracting the best of the best for our business. This team sits globally in the US, UK, Spain, Mexico, China & India and is on a mission to engage with top talent to Inspire Play, Every Day!

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