Executive Administrative Assistant

Requirements

• Experience in chemical or petrochemical industry preferred
• Familiarity with expense management platforms
• Experience coordinating board meetings and preparing board materials
• Experience with using the Google suite of products
• Bachelor's degree preferred, but not required with equivalent experience
• All Company Core Competencies as well as the following job specific competencies:
• Eagerness to Learn
• Problem Analysis & Judgment
• Communication & Listening
• Planning & Organizing
• Discipline
• Teamwork
• What does your day look like?
• Your core responsibilities are to:
• Manage complex executive calendars, including scheduling meetings, resolving
• conflicts, and proactively communicating changes
• Coordinate domestic and international travel arrangements - flights, hotels, ground
• transportation, and itineraries
• Prepare correspondence, presentations, reports, and briefing materials on behalf of the
• executive(s)
• Screen and prioritize incoming calls, emails, and meeting requests
• Plan and coordinate logistics for internal and external meetings, offsites, and events
• Track action items, deadlines, and follow-ups to keep the executive team on schedule
• Liaise with board members, clients, vendors, and internal stakeholders on behalf of the
• Handle expense reporting, budget tracking, and invoice processing
• Coordinate office events, such as Town Halls, preparing for VIP visits, Board Meeting
• Preparation, etc.
• Assist with Contract Administration as needed
• Support Legal Team, special projects and strategic initiatives as assigned
• Work Environment
• Office AND Terminal Employee
• Physical Demands

Benefits

Additional Information

Start your career as an Executive Administrative Assistant at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity and satisfaction are of paramount importance. Ready to develop yourself and make a positive impact? Improve the world and start as an Executive Administrative Assistant at Vopak. What will you do as an Executive Administrative Assistant ? Vopak is seeking a new Executive Administrative Assistant . We are looking for a highly organized, detail-oriented professional to serve in a dual-function role supporting senior leadership while also partially supporting the Legal Team. Approximately 70% of this role focuses on executive administrative support - managing calendars, communications, travel, and special projects with precision and discretion. The remaining 30% is dedicated to the Legal Team: assisting with Board of Director meeting preparation, assisting with general organization/administration, and performing basic paralegal support. What do we offer you? Competitive, market-based compensation package depending on your experience and knowledge. Career development and growth opportunities. Medical / Dental / Vision Insurance Flexible Spending Account Options Short Term/Long Term Disability Insurance Basic and Supplemental Life/AD&D Insurance 401(k) Incentive Savings Plan Paid Holidays (Fixed and floating) Paid Time Off and Sick Days Additional Benefits: Tuition Reimbursement Employee Assistance Program Accident Insurance Legal Plan Critical Illness Insurance Hospital Indemnity Insurance Legal Plan ID Theft Insurance Universal Life What do we expect from you as an Executive Administrative Assistant? - 5+ years of combined experience in executive administrative support - Prior experience supporting C-suite or VP-level executives preferred - Outstanding written and verbal communication skills - Exceptional organizational skills and meticulous attention to detail - High degree of discretion and confidentiality - Proficiency with the Google Suite - Ability to manage competing priorities with minimal supervision

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