Project Coordinator

About the role

Document Control: Organize and track vital paperwork, including blueprints, contracts, permits, and daily field reports. RFIs and Change Orders: Manage Requests for Information (RFIs) between contractors and architects. Document and process change orders that affect project scope. Meeting Management: Schedule meetings, record project minutes, and distribute action items to the relevant team members. [1, 2, 3, 4, 5] ⏱️ Scheduling & Progress Tracking Milestone Monitoring: Work alongside the Project Manager to track construction schedules and make sure milestones are met on time. Daily Updates: Monitor daily progress on the construction site and report any potential bottlenecks to senior management. Resource Allocation: Help coordinate the availability of materials, heavy machinery, and labor forces to avoid idle time on site. [1, 2, 3, 4, 5] 🤝 Communication & Stakeholder Liaison Central Point of Contact: Act as the primary conduit for information flow across all parties, including subcontractors, suppliers, and clients. [1, 2] Vendor Negotiations: Assist in negotiating contracts with suppliers and subcontractors. Follow up to ensure material deliveries align with the construction schedule. [1, 2, 3] Client Relations: Address client inquiries and provide regular status updates or progress reports on the build. [1, 2] Financial & Risk Management Billing Support: Aid with administrative billing tasks, invoice processing, and purchase order generation. Cost Monitoring: Examine opportunities to reduce costs and ensure team compliance with the allocated project budget. Risk Mitigation: Anticipate potential schedule delays, safety hazards, or resource conflicts, and help develop contingency plans. [1, 2, 3, 4] 🛡️ Quality & Safety Compliance Monitoring: Enforce company and government safety standards and foster a strong safety culture on the job site. Defect Tracking: Identify construction defects, log them, and follow up with the responsible crews to ensure they are resolved.

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Company Intel

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